Job Description – Executive Assistant (Office Administration & Coordination)
Location: Behror, Rajasthan
Position Type: Full-Time
Position Summary
We are seeking a highly organized, energetic, and technology-savvy Executive Assistant to support senior management in day-to-day administrative, coordination, and office management activities. The ideal candidate should possess excellent communication skills, strong computer proficiency, and the ability to manage multiple assignments simultaneously while maintaining confidentiality and professionalism.
Key Responsibilities
- Provide comprehensive administrative support to senior management.
- Manage calendars, appointments, meetings, travel schedules, and follow-ups.
- Prepare presentations, reports, meeting agendas, minutes of meetings (MOM), and action trackers.
- Draft professional emails, letters, proposals, and business correspondence.
- Coordinate internal and external meetings, conferences, workshops, and stakeholder interactions.
- Schedule and manage virtual meetings through Microsoft Teams, Zoom, and Google Meet.
- Track action items and ensure timely follow-up with stakeholders.
- Assist in managing day-to-day office operations and administrative functions.
- Coordinate with vendors, consultants, service providers, and external agencies.
- Maintain office records, databases, and documentation systems.
- Prepare and maintain Excel trackers, MIS reports, dashboards, and databases.
- Organize digital filing systems and ensure proper document control.
- Utilize AI tools and modern office software to improve productivity.
- Act as a coordination point between management, consultants, advisors, vendors, and team members.
- Support research, strategic initiatives, business development activities, and special projects.
- Be willing to undertake responsibilities beyond routine administrative work whenever required.
Qualifications
- Graduate in Commerce, Management, Science, Engineering, or any relevant discipline.
- MBA or equivalent qualification will be an added advantage.
- 1–5 years of experience in Executive Assistant, Office Coordinator, Administrative Executive, Business Coordinator, or similar roles.
- Freshers with exceptional communication and computer skills may also be considered.
Required Skills
- Excellent command over Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Strong knowledge of Google Workspace.
- Excellent written and verbal communication skills in English and Hindi.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- High level of integrity and confidentiality.
- Quick learner with a proactive approach.
Preferred Candidate Profile
- Smart, energetic, and professionally presentable.
- Flexible to support occasional extended working hours, travel, and urgent assignments.
- Strong attention to detail and commitment to deadlines.
- Eagerness to learn and grow into higher responsibility roles.
Reporting To
Senior Management / Director’s Office
Pay: ₹40,000.00 - ₹50,000.00 per month
Work Location: In person
