Hubops is a forward-thinking IT services and consulting firm. We are looking for a highly organized and proactive Admin Executive to ensure our daily operations run smoothly and our workspace remains a highly functional, sleek, and productive environment for our team. The Role As an Admin Executive, you will be the backbone of our daily office operations. You will handle a variety of administrative tasks, from facility management to vendor coordination, ensuring that the broader team can focus on delivering exceptional service.
Key Responsibilities:
- Office Management: Oversee daily administrative operations to maintain a clean, organized, and efficient workspace.
- Vendor Coordination: Manage relationships with local vendors, service providers, and suppliers for office necessities, IT hardware, and maintenance.
- Record Keeping & Compliance: Maintain and organize company records, administrative files, and assist with basic operational or tax compliance documentation (e.g., managing GST/invoicing files)
- Travel & Logistics: Coordinate and book travel arrangements, rail/air ticketing, and itineraries for team members.
- Communication: Handle incoming communications and general inquiries with a high level of professionalism.
- Operational Support: Assist leadership with scheduling, meeting coordination, and internal team support.
Qualifications
Experience: 1 to 3 years of proven experience in an administrative, office management, or similar operational role.
Location: Must be based in Kolkata and comfortably able to commute to the office.
Skills:
- Strong proficiency in standard office software (Google Workspace, MS Office).
- Excellent written and verbal communication skills
- High attention to detail and strong organizational capabilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Pay: ₹8,000.00 - ₹12,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Paid time off
- Work from home
Application Question(s):
- How many years of hands-on experience do you have in office administration or facility management?
- Are you currently residing in Kolkata and comfortable commuting to the office daily?
- Do you have previous experience booking and managing corporate travel (flights/trains) and accommodations?
- Rate your proficiency with office management tools, document organization, and basic spreadsheets on a scale of 1 to 5.
- Briefly describe a scenario where you had to juggle multiple urgent administrative tasks at once. How did you prioritize them?
- What is your current notice period, and how soon can you join if selected?
Work Location: Hybrid remote in Kolkata, West Bengal
