1. Job Purpose
To manage purchasing, vendor relationships and contracting activities, ensuring competitive commercial terms, reliable vendor partnerships and timely availability of required services for the business.
2. Key ResponsibilitiesA. Purchase Management
- Manage day-to-day purchase requirements.
- Identify and evaluate suitable vendors and service providers.
- Obtain quotations and compare commercial proposals.
- Negotiate pricing, payment terms and other commercial conditions.
- Ensure purchases are made within approved budgets and requirements.
- Maintain proper purchase records and documentation.
B. Vendor Management
- Develop and maintain strong relationships with vendors and service providers.
- Evaluate vendor performance based on quality, pricing, service and reliability.
- Negotiate and review vendor rates periodically.
- Coordinate with vendors to resolve service, pricing and operational issues.
- Identify and onboard new vendors where required.
C. Contracting
- Manage contracting activities with hotels, suppliers, service providers and other business partners.
- Negotiate contract rates, terms and conditions.
- Coordinate contract renewals and rate revisions.
- Ensure agreed commercial terms are properly documented.
- Maintain an updated record of contracts and vendor agreements.
- Coordinate internally to ensure contractual requirements are communicated and followed.
D. Commercial Negotiation
- Negotiate the best possible rates and commercial terms.
- Conduct market comparisons and benchmarking where required.
- Identify opportunities for cost savings without compromising service quality.
- Support management with commercial analysis and recommendations.
E. Coordination
- Coordinate with internal departments regarding purchase and contracting requirements.
- Work closely with operations, accounts and management for vendor-related matters.
- Ensure timely communication of agreed rates, terms and conditions.
- Travel as required for vendor meetings, negotiations and business requirements.
3. Key Performance Areas (KPIs)
- Cost savings achieved through effective negotiation.
- Competitive and updated vendor rates.
- Timely completion of contracts and renewals.
- Vendor performance and service quality.
- Availability and reliability of required suppliers/services.
- Accuracy and completeness of purchase and contract documentation.
- Development and maintenance of a strong vendor network.
- Match budgets, prepare and create new vendors. maintain database. might be required to travel to create network in that particular city or state.
4. Required Experience & Qualifications
- Minimum 4 years of relevant experience.
- Prior experience in purchase, vendor management and contracting.
- Experience in the service industry is preferred.
- Good understanding of commercial negotiations and vendor relationships.
- Strong working knowledge of MS Excel.
- Should be comfortable with business travel.
- Preferred age range: 30–35 years.
5. Skills & Competencies
- Strong negotiation skills.
- Vendor relationship management.
- Commercial and analytical mindset.
- Good communication and coordination skills.
- Strong Excel and data-handling skills.
- Decision-making and problem-solving ability.
- Ability to work independently and manage multiple vendors.
- Willingness to travel as required.
6. General Responsibilities
The employee is expected to:
- Follow company policies, approval procedures and contracting guidelines.
- Maintain confidentiality of commercial and vendor information.
- Maintain proper documentation of purchases, negotiations and contracts.
- Ensure all commitments are within authorised limits.
- Coordinate effectively with internal and external stakeholders.
- Perform additional responsibilities assigned by management based on business requirements.
Note: This Job Description may be amended or updated by management based on business requirements and changes in the employee's responsibilities.
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
