Sales Engineer – Tender, Procurement & Vendor Prequalification
Company: Vortexen Dynamics Industrial Solutions
Location: Kochi / Remote Support Office
Job Type: Full-time
Department: Sales, Tendering, Procurement & Vendor Registration
Market Focus: UAE, GCC and International Suppliers / OEMs
Job Description
Vortexen Dynamics Industrial Solutions is looking for a capable and experienced Sales Engineer – Tender, Procurement & Vendor Prequalification to manage government, semi-government, non-government and EPC client enquiries.
The selected candidate will be responsible for finding clients, registering Vortexen in client/vendor portals, completing prequalification processes, generating enquiries, sourcing products and services, dealing with local and international suppliers/OEMs, preparing estimations and proposals, coordinating client submissions, and supporting delivery coordination.
This role requires a person who can work across sales, vendor registration, tendering, sourcing, procurement, estimation and client follow-up. The candidate must be proactive, organized and able to convert registrations and enquiries into real business opportunities.
Key Responsibilities
- Identify government, semi-government, EPC, industrial and private sector clients.
- Find new client portals and complete vendor registration processes.
- Prepare and submit prequalification documents for clients and project owners.
- Register the company with government, non-government, EPC and industrial procurement portals.
- Track new enquiries, RFQs, tenders and business opportunities.
- Coordinate with clients for clarifications, documents, technical requirements and submission status.
- Source products, materials and services locally, nationally and internationally.
- Identify and communicate with suppliers, manufacturers and OEMs.
- Negotiate with suppliers and OEMs for price, technical details, delivery terms and payment terms.
- Prepare cost comparisons, supplier evaluations and sourcing reports.
- Prepare estimations, quotations, proposals and commercial submissions to clients.
- Coordinate technical documents, datasheets, compliance sheets and product approvals.
- Follow up with clients after proposal submission until final decision.
- Coordinate order processing, procurement, logistics and delivery of items.
- Maintain proper records of clients, portals, registrations, suppliers, RFQs, quotations and project status.
- Work closely with sales, operations, accounts, sourcing and management teams.
- Build a strong database of clients, suppliers, OEMs and project opportunities.
- Support Vortexen’s business growth in Passive Fire Protection, industrial products, technical services and representation services.
Main Work Areas
- Government vendor registrations
- EPC client registrations
- Procurement portal registrations
- Prequalification submissions
- Tender and RFQ follow-up
- Client enquiry management
- Supplier and OEM sourcing
- Estimation and proposal preparation
- Product and material sourcing
- Delivery coordination
- Representation business support
Target Clients
The candidate will focus on clients such as:
- Government departments
- Semi-government companies
- EPC contractors
- Main contractors
- MEP contractors
- Oil and gas companies
- Marine companies
- Industrial companies
- Power plant contractors
- Facility management companies
- Procurement departments
- Project owners and consultants
Required Experience
- Minimum 5+ years of experience in tendering, procurement, sales coordination, sourcing, vendor registration or prequalification.
- Experience with contracting companies, industrial companies, oil and gas service companies, construction companies, MEP companies or trading companies will be preferred.
- Experience dealing with suppliers, manufacturers or OEMs is an advantage.
- Experience in UAE, GCC or international sourcing will be an added advantage.
- Knowledge of government, EPC or industrial procurement portals will be preferred.
- Technical sales or engineering background will be an advantage.
Required Skills
- Client research and business development
- Vendor registration and prequalification
- Tender and RFQ coordination
- Supplier and OEM communication
- Product sourcing and price comparison
- Estimation and proposal preparation
- Negotiation skills
- Email communication and follow-up
- Documentation and reporting
- CRM or Excel database management
- Coordination with sales and operations teams
- Strong English communication skills
- Ability to work independently and meet deadlines
Preferred Candidate Profile
We are looking for a candidate who can take ownership of the full opportunity cycle, from finding the client to registering in the portal, becoming prequalified, receiving enquiries, sourcing the required products or services, preparing proposals and coordinating delivery.
The candidate must not wait for instructions only. They must actively search for clients, portals, suppliers, OEMs, tenders and new business opportunities.
Daily Responsibilities
- Search for new clients and procurement portals.
- Submit or update vendor registration applications.
- Follow up on prequalification status.
- Identify new RFQs and tender opportunities.
- Contact suppliers and OEMs for pricing and technical details.
- Prepare quotation comparisons.
- Prepare client proposals.
- Follow up with clients for submitted proposals.
- Update daily work reports and opportunity trackers.
Performance Expectations
The selected candidate must be able to deliver:
- New client portal registrations
- Completed prequalification submissions
- New RFQs and enquiries
- Supplier and OEM database development
- Competitive sourcing options
- Accurate estimations and proposals
- Timely client follow-up
- Business opportunities for sales conversion
- Proper reporting and documentation
Application Requirements
Interested candidates must submit:
- Updated CV
- Details of previous tendering, procurement, vendor registration or sourcing experience
- Industries handled previously
- Supplier/OEM dealing experience
- Experience with government, EPC or procurement portals
- Current salary
- Expected salary
- Notice period / availability to join
Important Note
This is a business-growth role. The company is looking for a person who can find opportunities, register the company with clients, complete prequalifications, source products and services, prepare proposals and help convert enquiries into business.
Work Location: Remote
