Job Description – Purchase In-Charge
Designation: Purchase In-Charge
Department: Procurement / Purchase
Reporting To: Plant Head
Job Purpose
To manage the procurement of raw materials, consumables, spare parts, machinery, and other operational requirements in a cost-effective and timely manner while ensuring quality standards and uninterrupted business operations.
Key Responsibilities
Procurement & Vendor Management
- Identify and develop reliable vendors and suppliers.
- Obtain quotations and prepare comparative statements.
- Negotiate prices, payment terms, and delivery schedules.
- Conduct commercial and technical analysis of comparative statements and submit recommendations for management approval.
- Issue Purchase Orders (POs) as per approved requirements.
- Ensure timely procurement of materials and services.
Inventory & Material Planning
- Monitor stock levels and manage stores operations for effective inventory control
- Ensure availability of critical materials to avoid operational disruptions.
- Track pending orders and follow up with vendors for timely deliveries.
Documentation & Compliance
- Maintain purchase records, quotations, purchase orders, and vendor agreements.
- Verify invoices and coordinate with Accounts for payment processing.
- Ensure compliance with company procurement policies and procedures.
Cost Control
- Identify opportunities for cost savings and process improvements.
- Monitor market trends and supplier pricing.
- Source quality materials at competitive rates.
Coordination
- Liaise with Production, Maintenance, Stores, Accounts, and other departments to understand procurement needs.
- Resolve issues related to material shortages, delays, and vendor performance.
Qualifications & Experience
- Graduate in Commerce, Business Administration, Supply Chain, or a related field.
- 3–5 years of experience in Purchase/Procurement, preferably in a manufacturing environment.
Skills Required
- Strong negotiation and vendor management skills.
- Proficiency in MS Excel and ERP systems.
- Good communication and analytical skills.
- Ability to work under deadlines and manage multiple priorities.
Key Performance Indicators (KPIs)
- Timely procurement of materials.
- Cost savings achieved through negotiations.
- Vendor delivery performance.
- Accuracy of procurement documentation.
- Inventory availability and stock optimization.
- Zero plant downtime due to material unavailability.
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
