We’re looking for a poised, energetic
On‑site Event Support Coordinator
to help bring a series of high‑impact events to life for a prestigious global financial client. This short‑term contract (approximately 5-7 weeks, from late June through early August) is a fantastic opportunity for someone who thrives in polished professional settings and loves being the go‑to person who keeps everything running smoothly.
In this role, you’ll be the welcoming face and organized force behind the scenes, ensuring guests feel taken care of, logistics flow effortlessly, and every event detail shines. If you’re personable, impeccably organized, and take pride in presenting yourself with confidence and professionalism, this is a chance to showcase your strengths in a dynamic, fast‑paced environment.
Location:
Hilios Business Park - Bengaluru |
Work Type:
On-site
Responsibilities:
- Learner Assistance : Direct participants to their rooms, provide information, and respond to inquiries.
- Logistics Coordination : Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.
- Instructor Support : Assist instructors and speakers with their needs:
- Greet speakers and direct them to be mic’ed up
- Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team)
- Make announcements as needed
- Room is set up as required
- Assist with mic running during Q&A sessions
- Catering : Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.
- Safety and Cleanliness : Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.
- Customer Service : Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.
- Other Duties: Perform other duties as assigned by the event manager.
Qualifications:
- Previous experience in customer service and event support.
- Excellent communication and interpersonal skills.
- Ability to work as part of a team and handle multiple tasks efficiently.
- Strong organizational skills and attention to detail.
- Ability to remain calm and professional in a fast-paced environment.
Business casual attire required.
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While on assignment, your conduct and appearance contribute substantially to the image of the company. For this reason, the firm expects you to be polite and considerate to employees, other contingent workers and outside contacts. You are also expected to be well-groomed and reasonably conservative in manner and dress. Even where business casual dress is authorized and appropriate, you are expected to use good judgment in determining what constitutes proper attire.
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