Job Description: Executive Assistant (EA) / Personal Assistant (PA) to Managing Director (MD)
Department: Executive Office
Location: Rudrapur
Reports To: Managing Director (MD)
Key Responsibilities:
- Administrative Support:
- Act as the point of contact between the MD and internal/external stakeholders.
- Manage and prioritize the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action points.
- Communication Management:
- Draft and manage emails, letters, presentations, and reports on behalf of the MD.
- Ensure timely and accurate communication between the MD and various departments.
- Handle confidential information with discretion.
- Project Coordination:
- Assist the MD in planning, executing, and monitoring key projects and initiatives.
- Conduct research and provide insights or updates on business developments.
- Track progress on tasks assigned by the MD and ensure deadlines are met.
- Office Management:
- Organize and maintain files, documents, and records for easy retrieval.
- Handle expense reports, invoices, and other financial documentation for the MD’s office.
- Problem-Solving and Decision Support:
- Proactively identify and address issues that may impact the MD’s effectiveness.
- Provide support in decision-making by gathering relevant data and presenting it concisely.
Skills and Qualifications:
- Educational Background: Bachelor’s degree in Business Administration, Management, or a related field.
- Experience: 2+ years of proven experience as an EA/PA, preferably to senior leadership.
- Technical Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with scheduling and project management tools.
- Soft Skills:
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle pressure effectively.
- Exceptional interpersonal and problem-solving skills.
- Other Requirements:
- Willingness to work flexible hours and travel when required.
- Professional demeanor with a proactive attitude.
Key Benefits:
- Competitive salary and perks.
- Exposure to strategic business decisions and leadership activities.
- Opportunities for professional growth and development.
Job Type: Full-time
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
