WE ARE HIRING | EXECUTIVE ASSISTANT (PA) TO DIRECTOR
Location: 53 Shah Industial Estate, Deonar Village, Govandi (E),Mumbai 400088.
https://g.co/kgs/QGbhxix
Company: REALTA VENTURES
Industry: Real Estate | Redevelopment | SRA Projects | Construction
Realta Ventures is seeking a highly organized, proactive, and discreet Executive Assistant (PA) to Director to provide comprehensive executive and administrative support to the Director's Office. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced business environment.
This role requires a trusted professional capable of handling confidential matters, coordinating with senior stakeholders, and ensuring the seamless management of the Director's day-to-day operations.
Key Responsibilities.
Executive Calendar & Schedule Management
- Manage the Director's calendar, appointments, and daily schedules with efficiency and discretion.
- Coordinate internal and external meetings, conferences, and business engagements.
- Arrange domestic and international travel, including itineraries, accommodation, and logistics.
- Anticipate scheduling conflicts and prioritize commitments effectively.
Correspondence & Communication Management
- Draft, review, and manage professional correspondence, including emails, letters, and presentations.
- Handle confidential communications and sensitive information with the highest level of integrity.
- Monitor pending matters and ensure timely follow-up and closure of action items.
- Act as a point of contact between the Director and internal/external stakeholders.
Meeting Coordination & Governance
- Prepare meeting agendas, presentations, and supporting documents.
- Attend meetings as required and accurately record Minutes of Meetings (MOM).
- Track decisions, follow up on action points, and monitor implementation timelines.
- Ensure effective coordination and communication among stakeholders.
Documentation & Record Management
- Maintain confidential records, agreements, reports, and corporate documentation in an organized manner.
- Develop and manage filing systems for easy retrieval of information.
- Prepare reports, presentations, and briefing notes for the Director's review.
- Ensure proper documentation and version control of important records.
Stakeholder Coordination & Liaison
- Coordinate effectively with internal departments to facilitate smooth execution of business priorities.
- Liaise with consultants, advisors, vendors, legal professionals, and government authorities on behalf of the Director.
- Support the Director in managing key relationships and strategic communications.
- Facilitate the flow of information across the organization.
Executive & Personal Assistance
- Manage the Director's professional commitments and priority assignments.
- Handle urgent matters independently and exercise sound judgment in decision-making.
- Provide administrative support on special projects and strategic initiatives.
- Ensure the efficient functioning of the Director's Office through proactive planning and execution.
Qualifications & Experience
. Graduate in any discipline; additional qualifications in Business Administration or Secretarial Practice will be an advantage.
. 5–6 years of experience supporting senior leadership, preferably within the real estate, construction, redevelopment, or infrastructure sectors.
. Excellent verbal and written communication skills.
. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
. Exceptional organizational, multitasking, and time-management abilities.
. High degree of professionalism, discretion, and confidentiality.
. Ability to work independently, prioritize tasks, and perform under pressure.
Why Join Realta Ventures?
At Realta Ventures, we are committed to excellence, innovation, and creating lasting value through transformative redevelopment projects. This role offers the opportunity to work closely with senior leadership and contribute meaningfully to the growth and success of a dynamic organization.
Apply Now: Send your updated resume to [email protected]
What's App Contact: 8422969694/9820555322
If you thrive in a fast-paced environment and excel at supporting executive leadership with professionalism and precision, we invite you to join our team.
DREAM | BELIEVE | ACHIVE
Be the trusted partner behind leadership excellence at Realta Ventures.
#Hiring #ExecutiveAssistant #PersonalAssistant #PAtoDirector #ExecutiveSupport #AdministrationJobs #MumbaiJobs #RealEstateJobs #ConstructionJobs #LeadershipSupport #CareerOpportunity #RealtaVentures
Pay: From ₹40,000.00 per month
Work Location: In person
