Job Purpose
The Assistant Manager / Manager – Finance & Accounts (Receivables) will be responsible for managing end-to-end receivables, client billing operations, vendor purchase order management, financial transaction recording, reconciliation activities, and ensuring accuracy in financial records. The role requires close coordination with Operations, Procurement, Vendors, and Clients to facilitate smooth billing, collections, and reporting processes while ensuring compliance with company policies and financial standards.
Key Responsibilities
1. Vendor Purchase Order Management
· Generate vendor Purchase Orders (POs) within the defined TAT of 24 hours.
· Maintain and update PO Summary and Tracker on a daily basis.
· Ensure proper documentation and approval of vendor POs.
· Coordinate with vendors and internal stakeholders to facilitate seamless invoicing and payment processing.
2. Vendor Compliance & Reconciliation
· Review vendor estimates and verify GST details, rates, quantities, and calculations before PO generation.
· Ensure compliance with procurement and financial processes.
· Conduct vendor ledger reconciliations on a quarterly basis.
· Identify and resolve discrepancies in vendor accounts.
· Follow up on missing invoices and supporting documents.
· Support periodic vendor reconciliation activities and audit requirements.
3. Financial Transactions & Accounting Operations
· Ensure timely recording of sales and purchase transactions in Tally.
· Maintain project-wise financial trackers for ACP and Vinyl businesses.
· Monitor accuracy and completeness of accounting entries.
· Assist in MIS preparation and financial reporting.
· Support month-end and year-end closing activities.
4. Accounts Receivable & Client Billing Management
· Manage end-to-end client billing and invoicing processes.
· Ensure timely issuance of invoices and supporting documents.
· Maintain client-wise receivable records and account statements.
· Coordinate with clients for billing-related queries and documentation.
· Support collection follow-ups and revenue realization.
· Ensure timely communication and reporting to clients.
5. ACP & Vinyl Billing Operations
· Coordinate with Operations Team regarding material delivery confirmations.
· Process vendor invoices received post-delivery.
· Verify billing details and documentation before invoice generation.
· Ensure accurate client billing against delivered materials.
· Validate vendor details, billing entities, and GST information to eliminate billing errors.
· Maintain billing records and supporting documentation.
6. Cross-Functional Coordination
· Collaborate with Finance, Operations, Procurement, Sales, and Project teams.
· Provide support in billing, reconciliation, reporting, and audit activities.
· Assist team members in achieving departmental objectives.
· Drive process improvements to enhance operational efficiency.
7. Compliance & Data Accuracy
· Ensure accuracy of financial data, invoices, ledgers, and reports.
· Maintain proper documentation for audit and compliance requirements.
· Adhere to GST, accounting standards, and company financial policies.
· Ensure timely completion of assigned tasks and reporting requirements.
Educational Qualification
· Bachelor's Degree in Commerce (B.Com), Finance, Accounting, or related field.
· MBA (Finance) / M.Com / CA Inter will be preferred.
· 4–6 years of experience in Finance, Accounts Receivable, Billing Operations, or Commercial Finance.
· Strong knowledge of Accounts Receivable and Billing Processes.
· Hands-on experience in Tally ERP.
· Good understanding of GST regulations and invoicing requirements.
· Proficiency in MS Excel (VLOOKUP, Pivot Tables, MIS Reporting).
· Knowledge of ledger reconciliation and financial controls.
Behavioural Competencies
· Strong analytical and problem-solving skills.
· High attention to detail and accuracy.
· Effective stakeholder management and communication skills.
· Ability to manage multiple priorities and deadlines.
· Process-oriented and compliance-driven approach.
· Team collaboration and leadership capabilities.
Pay: ₹40,000.00 - ₹45,000.00 per month
Work Location: In person
