Job Title:
Executive Assistant
Department:
Administration / Executive Office
Reporting To:
Director / Senior Management
Location:
[Institution Name]
Qualification:
- B.E./B.Tech (Any Engineering Discipline)
- Freshers are encouraged to apply.
Experience:
Job Summary
The Executive Assistant will provide administrative and operational support to the Director and Senior Management. The role requires excellent coordination, communication, documentation, and organizational skills to ensure the smooth execution of daily activities, meetings, and institutional initiatives.
Key Responsibilities
- Assist the Director in managing daily schedules, meetings, appointments, and calendars.
- Prepare meeting agendas, record Minutes of Meetings (MoM), and track action items.
- Coordinate with various departments to ensure timely completion of assigned tasks.
- Draft professional emails, letters, reports, presentations, and other official documents.
- Maintain confidential records, files, and management documentation.
- Prepare reports, MIS, and presentations for management review.
- Follow up with departments on pending tasks and submit status updates to management.
- Coordinate internal meetings, events, and management visits.
- Handle correspondence, phone calls, and official communications on behalf of the Director.
- Organize and maintain digital and physical records.
- Assist in project coordination and implementation of management initiatives.
- Support management in data collection, analysis, and preparing dashboards.
- Coordinate travel arrangements, logistics, and appointments whenever required.
- Perform any other responsibilities assigned by the Director or Management.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Good analytical and problem-solving skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong documentation and report-writing skills.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to multitask and work under deadlines.
- Professional attitude with a willingness to learn.
Preferred Competencies
- Strong interpersonal and coordination skills.
- Attention to detail and accuracy.
- Self-motivated with a proactive approach.
- Quick learner with adaptability to changing priorities.
- Professional etiquette and presentation skills.
Key Performance Indicators (KPIs)
- Timely completion of assigned tasks.
- Accuracy and quality of reports and documentation.
- Meeting coordination and action item closure.
- Response time for management requests.
- Effective follow-up with departments.
- Documentation and record management efficiency.
- Professional communication and stakeholder coordination.
This JD is ideal for a B.E./B.Tech fresher who is looking to begin a career in executive support, coordination, and management operations within an educational institution or corporate environment.
Pay: ₹30,000.56 - ₹35,000.59 per month
Work Location: In person
