Location: Hyderabad, Telangana, India
Employment Type: Full-time
About the Role
Flexim Group is looking for a proactive and service-oriented Facility Coordinator to support the day-to-day management of our Hyderabad client site. Working closely with the Facilities Manager, you will play a key role in ensuring a safe, efficient, and well-maintained workplace while delivering excellent employee and client experience.
This is a hands-on operational role requiring strong organizational skills, attention to detail, and the ability to coordinate multiple priorities in a fast-paced environment.
Key Responsibilities
Facilities Operations
- Coordinate daily building operations, maintenance activities, and service delivery.
- Conduct regular workplace inspections and follow up on corrective actions.
- Support preventive and reactive maintenance programs.
Work Orders & Service Requests
- Act as the primary point of contact for facilities-related requests.
- Manage and update service tickets, ensuring timely resolution and communication.
- Escalate complex issues and recurring trends to the Facilities Manager.
Health, Safety & Compliance
- Support compliance with workplace health and safety requirements.
- Assist with emergency preparedness, incident reporting, and safety inspections.
- Ensure fire protection and life-safety systems are maintained and compliant.
Vendor & Contractor Management
- Coordinate external vendors and contractors on-site.
- Verify compliance with site safety and access requirements.
- Ensure work is completed to agreed standards and timelines.
Space & Workplace Management
- Coordinate office moves, ads, and changes.
- Maintain seating plans and workspace records and support workplace utilization initiatives.
Financial & Administrative Support
- Review supplier invoices and supporting documentation.
- Maintain facilities records, maintenance logs, and asset registers.
Events & Meeting Support
- Assist with meeting room setups, office events, client visits, and town halls.
- Coordinate logistics with reception and internal stakeholders.
Qualifications & Experience
- Degree or vocational qualification in Facilities Management, Administration, or a related field.
- Minimum 3 years of experience in a Facility Coordinator, Workplace Coordinator, or similar operational support role.
- Experience working with vendors, contractors, and internal stakeholders.
- Strong understanding of day-to-day facilities operations.
Skills
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
- Ability to prioritize, solve problems, and work independently.
- Fluent English communication skills.
What Makes You Successful
- Customer-focused and service-oriented.
- Proactive, reliable, and detail oriented.
- Calm under pressure and able to manage multiple priorities.
- Collaborative and professional when working with employees, clients, and suppliers.
- Committed to maintaining high standards of workplace safety, service, and operational excellence.
Why Join Flexim?
At Flexim, we believe that great workplaces help people perform at their best. You'll be part of a growing international team where your contribution directly impacts employee experience, operational efficiency, and client satisfaction.
Pay: Up to ₹850,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
