Key Responsibilities
1. Billing & Invoice Management
· Prepare and generate sales invoices, tax invoices, debit notes, and credit notes.
· Ensure accurate billing as per approved sales orders and GST requirements.
· Maintain proper billing records and documentation.
· Coordinate with the sales and dispatch teams for timely invoice generation.
2. Purchase & Expense Record Management
· Record all purchase transactions and supplier invoices accurately.
· Maintain daily records of operational and administrative expenses.
· Verify supporting documents before recording expenses.
· Ensure proper filing of purchase bills, vouchers, and payment records.
3. Retailer & Customer Record Management
· Maintain complete records of retailers, dealers, and customers.
· Update customer master data and account information.
· Maintain customer transaction history and outstanding records.
· Coordinate with the sales team regarding customer documentation.
4. Cash Management
· Process approved cash payments for operational expenses
· Perform daily cash reconciliation and report cash balances.
5. Dispatch Documentation & Readiness
· Verify billing, dispatch documents, and supporting records before dispatch.
· Maintain dispatch registers and documentation.
· Ensure dispatch readiness by coordinating with stores and dispatch teams.
· Support order documentation and customer dispatch records.
6. Bookkeeping & Accounting
· Maintain books of accounts accurately and on a timely basis.
· Record journal entries, receipts, payments, and ledger transactions.
· Perform bank reconciliation and cash reconciliation.
· Maintain petty cash records and expense vouchers.
· Ensure accurate accounting entries in Tally or accounting software.
7. CA Coordination & Statutory Documentation
· Prepare and organize accounting records for submission to the Chartered Accountant.
· Maintain records related to GST, TDS, bank statements, invoices, and statutory documents.
· Coordinate with the CA for audits, tax filings, and financial reporting.
8. Cash Collection & Receivables
· Record customer cash collections accurately.
· Issue payment receipts and maintain collection records.
9. Administrative Support
· Maintain office records, files, and administrative documentation.
· Coordinate office purchases and vendor payments.
· Ensure proper filing and document control.
· Assist management with administrative reporting and data preparation.
Pay: ₹18,000.00 - ₹20,000.00 per month
Work Location: In person
