1. Invoice Preparation
- Prepare and issue customer invoices based on sales orders, delivery notes, contracts, or service records.
- Ensure invoices are generated accurately and on time.
- Verify billing information before invoice generation.
2. Billing Verification
- Review purchase orders, quotations, and delivery documents for billing accuracy.
- Reconcile billing data with sales and dispatch records.
- Identify and resolve billing discrepancies.
3. Accounts Receivable Support
- Coordinate with customers regarding invoice-related queries.
- Follow up on outstanding payments in coordination with the Accounts Receivable team.
- Maintain customer account statements.
4. GST and Tax Compliance
- Prepare tax-compliant invoices in accordance with applicable GST regulations.
- Ensure correct tax rates, HSN/SAC codes, and customer GST details are applied.
- Support GST reconciliation and audit requirements.
5. Documentation and Record Management
- Maintain accurate billing records and supporting documentation.
- File invoices, credit notes, debit notes, and payment records.
- Ensure documentation is available for audits.
6. Credit and Debit Notes
- Prepare credit notes and debit notes for approved returns, discounts, pricing corrections, or other adjustments.
- Maintain proper authorization records for billing adjustments.
7. ERP and Billing System Management
- Enter and update billing information in ERP or accounting software.
- Generate billing reports and transaction summaries.
- Maintain master customer billing data.
8. Coordination with Internal Departments
- Work closely with Sales, Dispatch, Logistics, Warehouse, Customer Service, and Finance teams.
- Ensure timely invoice generation after product dispatch or service completion.
- Resolve discrepancies between sales, delivery, and billing records.
9. Reporting
- Prepare daily, weekly, and monthly billing reports.
- Track pending invoices and billing status.
- Provide MIS reports for management review.
10. Compliance and Internal Controls
- Follow company billing policies and internal control procedures.
- Maintain confidentiality of financial information.
- Support internal and external audits.
Qualifications
- Bachelor's degree in Commerce (B.Com), Finance, Accounting, Business Administration, or a related field.
- 1–4 years of experience in billing, accounts receivable, or finance.
- Experience with ERP/accounting with hands on experience in Tally.
Required Skills
- Invoice processing and billing procedures
- GST and taxation knowledge
- Accounts receivable basics
- Strong attention to detail
- Data entry accuracy
- Microsoft Excel and MS Office proficiency
- ERP/accounting software knowledge
- Numerical and analytical skills
- Communication and customer service
- Time management and organizational skills
- Problem-solving and coordination abilities
Key Performance Indicators (KPIs)
- Invoice accuracy rate
- Timely invoice generation
- Billing cycle time
- Number of billing discrepancies
- Customer query resolution time
- Outstanding invoice follow-up rate
- GST compliance accuracy
- Documentation accuracy
- ERP data accuracy
- Audit compliance
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
