Job Description:
We are looking for a proactive and organized Administrative Assistant to support our team. The ideal candidate will ensure the smooth running of daily operations by handling administrative tasks efficiently and professionally.
Key Responsibilities:
Expertise in Excel:-
Utilize advanced Excel features like Pivot Tables, VLOOKUP
Welcoming and Assisting Visitors-
Greet and assist visitors, ensuring a professional and friendly experience.
Travel Bookings and Scheduling Meetings-
Vendor tie-ups for various requirements
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Arrange travel accommodations, itineraries, and logistics for employees.
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Ticket bookings for bus/train/flights
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Visa processing with the help of third-party vendors
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Coordinate and schedule meetings, ensuring all participants are informed.
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Venue for meetings
Correspondence Management-
Handle incoming and outgoing correspondence, including emails and phone calls.
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Ensure timely and accurate responses to inquiries.
Office Management, Supplies and Inventory-
Managing the housekeeping staff to maintain cleanliness and hygiene in the office
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Managing the office operations in terms of electricity supplies, office decor, etc
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Order office supplies and manage inventory to maintain sufficient stock levels.
Meeting Support-
Take detailed meeting minutes and distribute them to relevant stakeholders.
Document Preparation-
Prepare presentations, reports, and other documents as required.
Qualifications:
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Proven experience in an administrative or office support role.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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Strong written and verbal communication skills.
Preferred Skills:
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Experience with scheduling software or tools.
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Basic knowledge of office equipment (printers, scanners, etc.).
