Job Description – Accounts cum Purchase Executive
Department: Finance & Accounts / Purchase
Industry: Hospitality / Hotel
Location: VITS Hotels & Resorts
Position Overview
We are looking for an Accounts cum Purchase Executive to manage day-to-day accounting and purchase activities of the hotel. The role will involve maintaining financial records, vendor coordination, purchase documentation, inventory coordination and ensuring timely procurement of hotel requirements.
Key ResponsibilitiesAccounts
- Handle day-to-day accounting entries and maintain proper records.
- Prepare and verify invoices, bills, vouchers and payment documents.
- Coordinate with vendors regarding invoices, outstanding payments and documentation.
- Maintain accounts payable and receivable records.
- Assist in bank reconciliation and daily financial reporting.
- Verify purchase invoices against purchase orders and goods received.
- Maintain proper documentation for audit and statutory requirements.
- Coordinate with the Finance / Accounts Manager for month-end closing.
Purchase
- Handle day-to-day purchasing requirements of the hotel.
- Source quotations from approved and new vendors as required.
- Prepare Purchase Orders (POs) and ensure proper approvals.
- Coordinate with vendors for timely delivery of materials.
- Compare quotations and negotiate pricing wherever required.
- Ensure purchases are made as per hotel requirements, quality standards and approved rates.
- Maintain vendor records, purchase files and related documentation.
- Coordinate with Stores / Receiving for material receipt and discrepancies.
- Monitor pending orders and follow up with vendors.
Key Skills
- Good knowledge of hotel accounting and purchase processes.
- Working knowledge of MS Excel and accounting software / ERP.
- Good vendor negotiation and coordination skills.
- Strong numerical and analytical ability.
- Good documentation and record-keeping skills.
- Ability to coordinate with Accounts, Stores, Kitchen, F&B, Housekeeping and other departments.
- Good communication and interpersonal skills.
Education & Experience
- Graduate in B.Com / Commerce or related field preferred.
- 2–5 years of relevant experience in Accounts & Purchase, preferably in the hotel / hospitality industry.
- Candidates with experience in handling both hotel accounts and procurement will be preferred.
Reporting
Reports To: Finance Manager / General Manager
Key Performance Areas
- Accuracy of accounting entries and documentation.
- Timely processing and verification of invoices.
- Cost-effective procurement.
- Timely availability of required materials.
- Vendor management and payment coordination.
- Proper purchase and accounts records.
- Compliance with hotel purchasing and financial procedures.
Job Type: Full-time
Pay: ₹15,000.00 - ₹18,000.00 per month
Benefits:
Work Location: In person
