Job Description – Personal Secretary to Company Owner
Position: Personal Secretary to Company Owner
Location: Pune
Experience: 3–7 Years
Employment Type: Full-Time
About the Role
We are looking for a highly organized, proactive, and trustworthy Personal Secretary to support the Company Owner in managing daily schedules, appointments, meetings, travel, and administrative coordination.
The ideal candidate should have prior experience working directly with Company Owners, Directors, MDs, or Senior Management and be comfortable handling confidential information and multiple priorities.
Key Responsibilities
Manage and maintain the daily schedule and calendar of the Company Owner.
Schedule and coordinate meetings, appointments, and business discussions.
Plan and organize the Owner’s day-to-day activities and priorities.
Provide timely reminders for meetings, appointments, calls, and important commitments.
Coordinate with internal teams, clients, consultants, vendors, and external stakeholders on behalf of the Owner.
Manage phone calls, emails, messages, and correspondence as required.
Prepare meeting schedules, agendas, documents, and presentations when required.
Coordinate travel arrangements, hotel bookings, transportation, and itineraries.
Maintain records of important documents and confidential information.
Follow up with concerned departments and ensure assigned tasks are completed on time.
Attend meetings with the Owner when required and maintain meeting notes/action points.
Handle personal and professional administrative requirements of the Owner.
Ensure smooth coordination between the Owner and various departments.
Maintain complete confidentiality and discretion regarding business and personal matters.
Perform other administrative and coordination responsibilities assigned by the Owner.
Candidate Requirements
Bachelor’s degree in any discipline.
3–7 years of experience as a Personal Secretary / Executive Secretary / PA to Director / PA to MD / Secretary to Owner.
Previous experience handling the daily schedule of a Company Owner/Director is preferred.
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.
Good knowledge of MS Office, Excel, Word, PowerPoint, Email and Calendar Management.
Ability to manage multiple tasks and changing priorities.
Should be proactive, presentable, responsible, and well-organized.
Must maintain a high level of confidentiality and professionalism.
Flexibility to work according to the Owner’s schedule when required.
Preferred Skills
Calendar Management | Schedule Planning | Meeting Coordination | Travel Management | Follow-ups | Documentation | MS Office | Confidentiality | Communication | Time Management
Salary: As per experience and suitability
Location: Pune
Interested candidates can share their CV along with current salary, expected salary, notice period, and relevant experience.
Address : Suyog Fusion Building, 6th Floor Dhole Patil Road, Opp. Maduban Restaurant Sangamwadi, Pune, Maharashtra.
Job Type: Full-time
Pay: ₹40,000.00 - ₹70,000.00 per month
Application Question(s):
- Are you located in Pune,Maharashtra?
- What is your notice period?
- How many years of experience do you have?
Work Location: In person
