Role Overview
A Finance Associate (AP & AR) is responsible for managing incoming and outgoing financial transactions, ensuring transparency, compliance with regulations, and efficient fund utilization. The role requires strong accounting skills along with an understanding of CSR/NGO funding structures (grants, donations, CSR funds).
ROLE PURPOSE / ROLES & RESPONSIBILITIES
1. Accounts Payable (AP) Management
· Process vendor invoices, staff reimbursements, and program expenses
· Verify invoices against budgets, grant approvals, and supporting documents
· Procurement entry in the Tally software
· Ensure timely payments to vendors, consultants, and partners
· Maintain proper documentation for audit and donor reporting
· Track outstanding payables and avoid delays
2. Accounts Receivable (AR) Management
· Record and monitor sale, grants, and funding receipts
· Booking of Sale and reconciliation with bank statements.
· Follow up on pending funds
· Maintain funder-wise and project-wise receivable records
3. Bank & Cash Management
· Perform regular bank reconciliations
· Monitor cash flows for project activities
· Support to Finance Manager in the clearance of EDPMS
4. Financial Reporting & MIS
· Prepare AR/AP ageing reports
· Generate monthly financial summaries for management
· Assist in budget tracking and grant utilization reports
· Maintain accurate ledgers for receivables and payables
5. Compliance & Audit Support
· Ensure compliance with Income Tax, GST and other regulations
· Maintain proper audit trail and documentation
· Assist Finance Manager in audit data preparation
6. Documentation & Record Keeping
· Maintain proper filing (physical & digital) of financial records
· Keep agreements, invoices, receipts, and vouchers organized
· Ensure data accuracy in accounting systems
6. Fixed Assets Register
· Maintain fixed assets register in accordance with Companies Act 2013.
· Ensure inventory data accuracy in accounting systems
Typical Work Outputs
· Vendor payment schedules
· AR/AP ageing reports
· Bank reconciliation statements
· Donor-wise fund tracking reports
· Audit-ready financial documentation
Language Fluency
· Fluent in Hindi and English (spoken and written).
Skills and Competencies
· High attention to detail
· Integrity and transparency
· Good communication
· Time management and ability to meet deadlines
· Strong knowledge of Accounts Payable & Receivable processes
· Familiarity with CSR/NGO accounting practices and fund accounting
· Proficiency in Excel (Pivot tables, Filter, reconciliation, tracking)
· Experience with Tally ERP accounting software
· Understanding of CSR Guidelines
Working Hours & Days
5 days a week (Monday to Friday, 9:30 AM – 6:30 PM), Candidate may have to work on Saturdays and Sundays as per job requirements.
Pay: ₹400,000.00 - ₹600,000.00 per year
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
