Job Summary
We are looking for a proactive and organized Receptionist to manage front office operations while providing administrative support. The ideal candidate will be responsible for handling visitors, maintaining records, managing petty cash, coordinating with vendors, and ensuring the smooth day-to-day functioning of the office.
Key Responsibilities
- Welcome and assist visitors, clients, and employees professionally.
- Answer, screen, and route incoming phone calls and emails.
- Maintain the reception area and ensure a positive visitor experience.
- Maintain and update Excel reports for office administration, expenses, attendance, inventory, and other operational records.
- Manage petty cash, maintain expense records, process reimbursements, and prepare periodic petty cash reports.
- Coordinate with vendors for office supplies, housekeeping, maintenance, courier services, and other administrative requirements.
- Maintain vendor records, track invoices, follow up on deliveries, and support payment coordination.
- Handle incoming and outgoing mail, courier services, and document dispatch.
- Schedule meeting rooms and coordinate appointments.
- Maintain visitor logs and issue visitor passes as per company policy.
- Monitor office stationery and pantry supplies and raise purchase requests when required.
- Assist with filing, documentation, data entry, scanning, photocopying, and record management.
- Coordinate with housekeeping, security, and facility management teams to ensure smooth office operations.
- Support travel bookings, meetings, and other administrative activities as required.
- Maintain confidentiality of company information and administrative records.
Required Qualifications
- Bachelor's degree or equivalent qualification.
- 1–3 years of experience in reception, front office, or administration.
- Strong proficiency in Microsoft Excel, Word, and Outlook.
- Basic knowledge of petty cash handling and vendor coordination.
- Excellent communication and interpersonal skills.
- Strong organizational, multitasking, and time management skills.
Preferred Skills
- Proficiency in preparing and maintaining Excel reports.
- Basic accounting and record-keeping knowledge.
- Vendor management and coordination skills.
- Customer service orientation.
- Attention to detail and problem-solving ability.
- Ability to work independently and collaboratively.
Pay: ₹25,192.33 - ₹30,000.00 per month
Benefits:
Work Location: In person
