Position Title
Admin Executive – Documentation & Office Administration
Department
Administration
Reporting To
HR Manager
Job Summary
The Admin Executive is responsible for managing office administration activities, maintaining documentation and records, coordinating with internal departments, and ensuring smooth day-to-day office operations. The role requires strong organizational skills, attention to detail, and the ability to handle multiple administrative tasks efficiently.
Key ResponsibilitiesDocumentation Management
- Maintain and organize company records, files, and documents.
- Prepare, review, and update administrative documents and reports.
- Ensure proper filing (physical and digital) of all company records.
- Maintain employee records and confidential documents.
- Track document renewals, licenses, agreements, and compliance records.
- Manage incoming and outgoing correspondence.
Office Administration
- Oversee daily office operations and administrative activities.
- Manage office supplies inventory and coordinate procurement.
- Coordinate maintenance of office equipment and facilities.
- Handle courier services, dispatches, and deliveries.
- Schedule meetings, appointments, and conference room bookings.
- Maintain office cleanliness and ensure a professional work environment.
Coordination & Support
- Coordinate with various departments for administrative requirements.
- Assist HR in onboarding documentation and employee administration.
- Support management with data entry, report preparation, and record maintenance.
- Liaise with vendors, service providers, and external agencies.
- Follow up on administrative tasks and ensure timely completion.
Compliance & Record Keeping
- Ensure documentation complies with company policies and procedures.
- Maintain confidentiality of company information and records.
- Prepare administrative reports as required by management.
- Support audits by providing necessary documentation and records.
Required Qualifications
- Bachelor's Degree in Business Administration, Commerce, or related field.
- 1–3 years of experience in administration, documentation, or office management.
- Freshers with strong administrative skills may also apply.
Required Skills
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong documentation and record-management skills.
- Excellent verbal and written communication skills.
- Good organizational and multitasking abilities.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
Working Conditions
- Full-time position.
- Office-based work environment.
- May require occasional overtime based on business needs.
Performance Indicators
- Accuracy and completeness of documentation.
- Timely completion of administrative tasks.
- Effective record management and filing system.
- Office operational efficiency.
- Compliance with company policies and procedures.
Experience: 1–3 Years
Location: As per company requirement
Employment Type: Full-Time
Pay: ₹10,647.77 - ₹18,473.83 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
- Paid time off
Work Location: In person
