Job Title: Secretary to CEO
Job description:
Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and the ability to handle confidential information while managing multiple priorities in a fast-paced, technology-driven environment.
Key Responsibilities:
Executive Support:
- Manage CEO’s calendar, schedule meetings, priorities, appointments, travel arrangements, etc.
- Prepare meeting agendas, presentations, and briefing materials for internal external meetings, etc.
- Draft correspondence, reports, Minutes of Meetings and official communications on behalf of the CEO.
- Maintain confidentiality of sensitive company and project information.
Office & Administrative Coordination:
- Oversee day-to-day executive office operations and ensure seamless workflow.
- Handle incoming calls, emails, and correspondence; prioritize and respond as appropriate.
- Monitor filing systems, documentation, and record keeping — both digital and physical.
Communication & Liaison:
- Act as a point of contact between the CEO and internal teams, government agencies, clients, and Vendors.
- Draft and review business communications, meeting notes, action point summaries, etc.
- Ensure timely dissemination and follow-up of CEO decisions across departments.
Qualifications:
- Education: Graduate/Postgraduate. Fluent in English language.
- Experience: 5–10 years of experience in secretarial roles, preferably supporting senior leadership and management sectors.
- Technical Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint,).
- Soft Skills:
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- High level of discretion, integrity, and professionalism.
- Ability to multitask and work under pressure with minimal supervision.
Key Attributes:
- Proactive, dependable, sincere and resourceful.
- Strong attention to detail and follow-through.
- Comfortable interacting with Senior Managers, Vendors, and Government officials.
- Ability to anticipate needs and manage priorities effectively.
Salary:
· Commensurate with experience and qualifications
· Range: Rs 25,000/- to 35,000/-
Benefits:
- Cell phone
- Performance-based incentives
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
Experience:
- Secretarial work: 5 years (Preferred)
Work Location: In person
