JOB DESCRIPTION – ACCOUNTS EXECUTIVE
Company: Vamsha Retail Ventures Pvt. Ltd.
Department: Accounts & Finance
Designation: Accounts Executive
Location: Thiruvarur
Reports To: Accounts Head / Finance Manager
Employment Type: Full-Time
Working Hours: 9:30 AM – 6:30 PM
1. Job Purpose
The Accounts Executive will be responsible for day-to-day accounting operations, transaction recording, invoice and payment processing, bank reconciliation, vendor and customer account management, payroll coordination, documentation, and supporting the Accounts & Finance team in maintaining accurate and timely financial records.
2. Key ResponsibilitiesA. Daily Accounting Operations
- Record daily sales, purchase, receipt, payment, and journal transactions.
- Maintain accurate accounting entries and supporting documents.
- Verify bills, invoices, vouchers, debit notes, and credit notes.
- Ensure proper classification of expenses and accounting heads.
- Maintain branch-wise and entity-wise accounting records.
B. Sales & Cash Accounting
- Verify daily sales reports received from branches.
- Reconcile cash, card, UPI, bank, and other payment collections.
- Identify and report discrepancies in sales and collection records.
- Verify cash deposits and maintain proper supporting documentation.
- Coordinate with branch teams for pending or incorrect transactions.
C. Purchase & Vendor Accounts
- Verify purchase invoices against supporting documents.
- Maintain vendor ledgers and outstanding statements.
- Process vendor payment requests after verification and approval.
- Follow up on discrepancies in vendor invoices and statements.
- Maintain proper records of purchase returns, debit notes, and credit notes.
D. Bank & Ledger Reconciliation
- Perform regular bank reconciliation.
- Reconcile customer, vendor, and other ledger accounts.
- Identify unmatched, duplicate, or incorrect transactions.
- Coordinate with relevant departments for correction of accounting entries.
E. Payroll & Employee-Related Accounts
- Coordinate with the People Development Department for payroll-related data.
- Support salary processing and verification of salary statements.
- Verify employee salary-related deductions, advances, loans, and recoveries.
- Maintain records of employee advances and loan deductions.
- Support bank and cash salary payment processing as required.
F. Statutory & Compliance Support
- Assist in GST, TDS, PF, ESI, and other statutory accounting activities.
- Maintain supporting documents required for statutory filings and audits.
- Ensure accounting records are maintained as per company procedures.
- Support internal and external audit requirements.
G. MIS & Reporting
- Prepare daily, weekly, and monthly accounting reports.
- Prepare outstanding payable and receivable reports.
- Support management with financial and operational MIS reports.
- Maintain accurate records for branch-wise and department-wise analysis.
3. ERP & System Operations
- Maintain accounting transactions in the company's ERP/accounting system.
- Verify data migrated or integrated between operational and accounting systems.
- Report system-related accounting discrepancies to the concerned team.
- Ensure timely completion of accounting entries and system updates.
4. Required Qualifications
- B.Com / M.Com / BBA Finance or equivalent qualification.
- 1–3 years of relevant experience in Accounts & Finance preferred.
- Experience in retail, trading, or multi-branch business will be an added advantage.
- Freshers with strong accounting knowledge may also be considered.
5. Required Skills
- Strong knowledge of basic accounting principles.
- Good understanding of debit, credit, ledger, journal, and reconciliation.
- Working knowledge of MS Excel.
- Knowledge of GST and TDS is preferred.
- ERP/accounting software experience preferred.
- Good numerical and analytical skills.
- Strong attention to detail.
- Good documentation and record-keeping skills.
- Ability to coordinate with Branch, Purchase, Sales, PDD, and Management teams.
- Ability to maintain confidentiality of financial and employee information.
6. Preferred Candidate Profile
- Strong integrity and financial discipline.
- Detail-oriented and systematic in working style.
- Good communication and coordination skills.
- Ability to work under deadlines, especially during month-end and payroll processing.
- Willingness to work in a fast-paced retail environment.
- Ability to identify accounting discrepancies and take timely corrective action.
7. Reporting Structure
Accounts Executive → Accounts Head / Finance Manager → Management
8. Job Location
Vamsha Retail Ventures Pvt. Ltd.
Thiruvarur, Tamil Nadu
Pay: ₹12,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Work Location: In person
