Position Title: Team Member - Store & Raw Material (Finance & Accounts)
Job location: Vadodara, Gujrat
Work Experience: 4 to 5 years
1. Stores and Raw Material Bill Passing: Timely bill passing and payments to vendors
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Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system
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Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies
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Process store and raw materials bills against purchase orders (PO) and other supporting documentation on a timely basis
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Process each invoice posting for deductions (LD clause, ABG/PBG clause, quality calculations) and bonus (salt related) as per PO terms
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Process accurately debit notes and credit notes as a when require on time
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Monitor receipt of goods against vendor advances along with bank guarantees, ABG and PBG and follow-up with relevant teams for prompt action
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Perform GR/IR clearing, vendor clearing, debit balance etc. as required
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Monitor Retention Money GL and take necessary action on timely basis
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Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries, creditor reinstatement on timely basis
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Process import related bills by processing vendors bills and perform appropriate accounting entries
2.Vendor Management & Reporting: Create & maintain accurate vendor records and prepare reports for management
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Create request to generate vendor IDs by validating vendor inputs from procurement team
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Maintain accurate vendor records and communicate with vendors on a regular basis
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Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management
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Any exceptional cases to highlighted and escalate on time
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Support to roll out of any new process &system
3. Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality
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Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities
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Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs
4. Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
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Manage the receipt of TDS/TCS certificates from vendors on timely basis
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Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities
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Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
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Follow SOPs to ensure Corporate Governance and regulatory compliances
5. Coordination with Stake Holders: Ensure to resolve all queries on time
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Coordinate with respective departments and respond to vendor queries in a timely manner
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Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
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Lead the process of balance confirmation of vendors on defined frequency.
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Reconcile accounts payable transactions to ensure accurate financial reporting
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Assist with audits and other compliance activities as needed by teams
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Any other activity that the management may assign from time to time.
