Job Requirements
Administration & Facilities Management:
- Oversee administrative operations including facilities, housekeeping, pantry, utilities, transport, and support services across locations.
- Ensure availability and upkeep of office infrastructure, assets, and amenities.
- Prepare, manage, and monitor administration and facilities budgets with focus on cost optimization.
- Maintain accurate documentation, records, MIS, and audit-ready reports.
Security Management:
- Manage end-to-end security operations including guarding services, access control, surveillance systems, and incident management.
- Deploy, monitor, and evaluate security personnel across locations.
- Conduct regular security risk assessments, inspections, and drills.
- Coordinate with local authorities such as Police, Fire, Municipal bodies, Guard Boards, and other regulatory agencies.
Vendor & Contract Management:
- Identify, onboard, negotiate, and manage vendors for administration, facilities, and security services.
- Monitor service level agreements (SLAs), conduct performance reviews, and manage renewals.
- Validate invoices, resolve discrepancies, and ensure timely payments.
Inventory & Asset Management:
- Manage inventories of consumables, stationery, uniforms, admin assets, and equipment.
- Conduct periodic physical verification and address variances or losses.
Compliance, Safety & Risk:
- Ensure compliance with statutory and regulatory requirements related to administration, security, and safety.
- Support internal and external audits and implement corrective actions.
- Implement SOPs for safety, emergency preparedness, disaster management, and HSE initiatives.
Team & Stakeholder Management:
- Lead, guide, and supervise administrative executives, supervisors, and outsourced staff.
- Coordinate with HR, Finance, IT, Projects, and Business teams for seamless service delivery.
- Act as single point of contact for all administration and security-related matters at assigned locations.
Work Experience
Key Skills & Competencies
- Strong knowledge of administration, facilities, and security operations
- Vendor negotiation and contract management skills
- Budgeting, cost control, and MIS management
- Knowledge of local statutory and regulatory requirements
- Leadership, communication, and stakeholder management
- Problem-solving, risk mitigation, and crisis handling abilities
Qualifications & Experience
- Graduate / Post Graduate (MBA / PGDM preferred)
- 8–12 years of experience in Retail Administration, Security, and Housekeeping
- Experience managing multi-location retail operations
- Marathi preferred with proficiency in English
