The admin will be responsible for overseeing and managing all administrative functions of the organization, ensuring smooth day-to-day operations across branches and corporate offices. The role involves facility management, vendor management, asset control, travel administration, compliance, employee support, and coordination with various departments to ensure operational efficiency within the insurance business.
Key Responsibilities:
1. Administrative Operations
- Manage overall administration of corporate and branch offices.
- Ensure smooth functioning of office infrastructure and facilities.
- Develop and implement administrative policies and procedures.
- Monitor office maintenance, housekeeping, security, and utilities.
2. Facility & Infrastructure Management
- Oversee office space planning and workplace management.
- Ensure timely maintenance of office equipment, furniture, and infrastructure.
- Coordinate office expansion, relocation, and renovation activities.
3. Vendor Management
- Identify, negotiate, and manage relationships with vendors and service providers.
- Monitor vendor performance and service-level agreements (SLAs).
- Ensure cost optimization and quality service delivery.
4. Asset Management
- Maintain records of company assets and inventory.
- Conduct periodic audits of assets across locations.
- Ensure proper allocation and utilization of company resources.
5. Travel & Logistics Management
- Manage employee travel arrangements, accommodation, and transportation.
- Negotiate contracts with travel agencies and logistics partners.
- Monitor travel budgets and expenses.
6. Compliance & Regulatory Support
- Ensure compliance with local laws, statutory requirements, and company policies.
- Coordinate with legal and compliance teams regarding administrative matters.
- Maintain necessary licenses, agreements, and documentation.
7. Budget Management
- Prepare and manage annual administration budgets.
- Monitor expenses and implement cost-control measures.
- Generate periodic MIS and expenditure reports for management review.
8. Team Leadership
- Lead and supervise the administration team across locations.
- Set performance goals and conduct periodic reviews.
- Provide training and development opportunities to team members.
Required Qualifications:
- Bachelor's Degree in Business Administration, Management, or related field.
- MBA or Postgraduate qualification preferred.
- 4 - 6 years of administrative experience, preferably in Insurance, TPA, Healthcare, or Financial Services sectors.
Required Skills:
- Strong leadership and team management skills.
- Excellent vendor negotiation and contract management abilities.
- Budgeting and cost-control expertise.
- Strong communication and interpersonal skills.
- Proficiency in MS Office and administrative management systems.
- Problem-solving and decision-making capabilities.
- Multi-location administration management experience.
Key Performance Indicators (KPIs):
- Administrative cost optimization.
- Vendor performance and SLA compliance.
- Asset utilization and control.
- Employee satisfaction with administrative services.
- Timely completion of branch setup and infrastructure projects.
- Compliance adherence and audit performance.
- Facility uptime and operational efficiency.
Pay: ₹40,000.00 - ₹50,000.00 per hour
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
