Role Overview
The Manager - Admin will be responsible for overseeing the overall administration, facility maintenance, inventory management, housekeeping operations, safety compliance, and fire safety management of the organization. The role involves ensuring smooth day-to-day administrative operations, maintaining infrastructure standards, implementing safety protocols, and managing operational efficiency across the premises.
Key Responsibilities
1. Administration Management
- Oversee daily administrative operations and ensure smooth functioning of office and facility activities.
- Manage administrative staff, security, housekeeping, and support teams effectively.
- Ensure discipline, cleanliness, and operational standards are maintained across the premises.
- Coordinate with all departments for administrative support and operational requirements.
2. Facility Maintenance
- Supervise maintenance activities related to electrical systems, plumbing, HVAC, civil works, lifts, and office infrastructure.
- Ensure preventive and breakdown maintenance activities are conducted on time.
- Conduct routine inspections of buildings, equipment, and common areas to maintain operational efficiency.
- Coordinate with vendors and contractors for repair and maintenance work.
3. Inventory & Asset Management
- Maintain records of administrative inventory, consumables, office supplies, and assets.
- Monitor stock levels and ensure timely procurement of required materials.
- Ensure proper asset tracking, storage management, and inventory control procedures.
- Conduct periodic inventory audits and maintain documentation records.
4. Housekeeping Management
- Supervise housekeeping teams to ensure cleanliness and hygiene standards across all areas.
- Ensure proper upkeep of offices, common areas, washrooms, lobbies, and surrounding premises.
- Monitor housekeeping schedules, manpower deployment, and cleaning material usage.
- Conduct regular inspections to maintain high standards of cleanliness and presentation.
5. Safety & Compliance
- Ensure compliance with all safety regulations, company policies, and statutory requirements.
- Conduct regular safety inspections and identify potential hazards.
- Implement corrective and preventive measures for workplace safety.
- Coordinate safety awareness initiatives and employee safety training programs.
6. Fire & Safety Management
- Organize and conduct fire and safety drills periodically.
- Ensure all fire-fighting equipment, alarms, extinguishers, hydrants, and emergency systems are operational.
- Coordinate with fire safety agencies and ensure compliance with fire safety norms.
- Train employees and staff on emergency evacuation procedures and fire safety practices.
- Maintain records related to fire safety audits, drills, inspections, and compliance certifications.
7. Vendor & Contractor Management
- Manage housekeeping, maintenance, and facility-related vendors and contractors.
- Evaluate vendor performance and ensure service quality standards are maintained.
- Negotiate AMC contracts and monitor vendor deliverables.
8. Budget & Reporting
- Prepare and manage administration and maintenance budgets.
- Monitor expenses and implement cost-control measures.
- Prepare periodic reports related to administration, maintenance, inventory, and safety operations for management review.
- Strong leadership and team management skills.
- Good knowledge of facility maintenance, inventory systems, safety standards, and fire safety compliance.
- Strong coordination, problem-solving, and vendor management abilities.
- Proficiency in MS Office and administrative reporting systems.
- Excellent communication and interpersonal skills.
Bachelor’s degree in Administration, Facility Management, Operations, or related field.
Minimum 8–15 years of experience in administration, facility management, or operations
HOD / CMD
Yes
