Location: Pune
Team Size: ~18 employees (growing organization)
Reporting To: Management / Directors
Department: Human Resources & Administration
The HR & Administration Executive will be responsible for building discipline, accountability, employee engagement, recruitment, and administrative follow-up systems across the company. Since Saimax is a growing entrepreneurial business with a young workforce (average age ~ 28 years), the role requires a proactive person who can ensure that policies are followed, tasks are tracked, employees are supported, and management receives timely updates.
This is not a payroll-processing-only HR role. It is a people management, coordination, and execution role.
Required Skills: Behavioural
- Strong follow-up skills.
- Assertiveness without aggression.
- High accountability.
- Good communication in Marathi, Hindi, and English.
- Ability to handle confidential information.
- Organized and detail-oriented.
- Comfortable interacting with workshop, dispatch, sales, and accounts teams.
Required Skills: Technical
- MS Excel / Google Sheets.
- HRMS software knowledge preferred.
- Basic labour law awareness.
- Recruitment and interviewing skills.
- Report preparation
Ideal Candidate Profile
- Experience: 2–5 years in HR & Administration.
- Education: MBA HR / BBA HR / MHRM or equivalent.
- Experience in SME, manufacturing, trading, engineering, or industrial companies preferred.
- Comfortable working in a fast-growing organization where systems are still evolving.
Expected Outcomes After 12 Months
The Ultimate Test
If HR person takes a 15-day leave, will the company continue to function using the systems they built?
- Recruitment process standardized.
- Attendance system running smoothly.
- Employee files and HR records fully organized.
- Monthly performance review process implemented.
- Department action-item follow-up system operational.
- Improved discipline and accountability across departments.
- Reduced management time spent chasing routine follow-ups.
- HR becomes the central coordination point between management and departments.
Key Responsibilities
1. Recruitment & Hiring
- Coordinate manpower requirements with department heads.
- Create and publish job advertisements.
- Screen resumes and conduct initial interviews.
- Schedule interviews with department heads and management.
- Maintain candidate databases and hiring trackers.
- Conduct reference checks where required.
- Ensure smooth onboarding of new employees.
KPI
- Average hiring closure time.
- Number of positions filled on time.
- New employee retention after 6 months.
2. Employee Onboarding & Induction
- Conduct joining formalities.
- Collect and maintain employee documents.
- Explain company rules, policies, and expectations.
- Coordinate department-wise induction.
- Monitor employee progress during probation.
KPI
- 100% onboarding checklist completion.
- Probation review completion on time.
3. Attendance & Discipline Management
- Monitor daily attendance.
- Track late arrivals, absenteeism, and leave.
- Follow up with employees for attendance discrepancies.
- Maintain attendance records and reports.
- Ensure compliance with company discipline policies.
KPI
- Attendance reports submitted on schedule.
- Reduction in late-coming incidents.
- Leave records maintained accurately.
4. Employee Performance Follow-up
- Coordinate monthly performance reviews.
- Follow up on departmental KRAs and KPIs.
- Maintain performance records.
- Track completion of employee goals and improvement plans.
- Escalate recurring performance issues.
KPI
- Monthly review completion rate.
- Follow-up closure percentage.
5. Employee Engagement & Retention
- Conduct employee feedback discussions.
- Organize birthday celebrations, team events, and recognition programs.
- Identify employee concerns and communicate them to management.
- Support creation of positive workplace culture.
KPI
- Employee retention rate.
- Employee satisfaction feedback.
6. Training & Development
- Maintain training records.
- Schedule internal and external training programs.
- Track employee skill development.
- Follow up on SOP training completion.
KPI
- Training completion percentage.
- Number of training sessions conducted.
7. Administration & Follow-up Responsibilities
This is a critical responsibility for Saimax.
Administrative Coordination
- Follow up on office maintenance requirements.
- Coordinate housekeeping, security, and office support staff.
- Maintain office assets and records.
- Coordinate uniforms, ID cards, and employee facilities.
- Ensure availability of office supplies.
Management Follow-up
- Track management-assigned action items.
- Follow up with departments on pending tasks.
- Maintain action trackers.
- Escalate overdue items.
- Conduct periodic status reviews.
Vendor & Service Follow-up
- Coordinate with service providers.
- Track AMC renewals.
- Follow up on repairs and maintenance.
- Maintain vendor contact records.
Documentation & Compliance
- Maintain employee files.
- Coordinate labour law compliance documentation.
- Maintain statutory records.
- Support audits and inspections.
KPI
- Administrative task closure rate.
- Number of overdue action items.
- Compliance completion rate.
8. HR MIS & Reporting
Prepare and submit:
Daily
- Attendance summary.
- Employee absence report.
Weekly
- Recruitment status.
- Open action item tracker.
- Employee issue tracker.
Monthly
- Attendance analysis.
- Recruitment report.
- Attrition report.
- Training report.
- HR dashboard.
Pay: ₹18,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid time off
- Provident Fund
Ability to commute/relocate:
- Vitthalwadi, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
