Job Description: Administrative & Quotation Executive
Company Overview
Plasma Spray Processors Pvt. Ltd. is a leading provider of advanced surface engineering solutions, specializing in thermal spray coatings (including plasma spray, HVOF, and wire arc spraying). We cater to high-precision industries such as aerospace, automotive, energy, and heavy engineering, restoring and enhancing critical industrial components.
Role Summary
We are seeking a detail-oriented and organized Admin & Quotation Executive to join our team. In this role, you will be the backbone of our commercial operations—translating technical requirements, dimensions, and material scopes provided by our engineering team into accurate, professional commercial quotations. You will also handle day-to-day office administration to ensure smooth business operations.
Key Responsibilities
1. Quotation & Commercial Documentation
- Prepare, draft, and issue accurate commercial quotations and proforma invoices based on technical inputs, engineering drawings, and material specifications.
- Maintain a robust tracking system for all outgoing RFQs (Request for Quotes) and sent quotations.
- Follow up with clients regarding submitted quotes, clarify commercial terms, and log feedback.
- Coordinate with the technical and production teams to understand job scopes, processing times, and material costs for precise estimation.
2. Client & Vendor Coordination
- Act as a primary point of contact for routine client inquiries regarding quote status, lead times, and documentation.
- Register new orders into the system once quotations are approved, ensuring seamless transition to the production team.
- Assist in maintaining healthy relationships with clients through timely and professional communication.
3. General Administration
- Maintain physical and digital records of clients, past quotations, purchase orders, and invoices.
- Manage day-to-day office documentation, data entry, and correspondence.
- Assist management with scheduling, basic reports, and other administrative tasks as needed.
Qualifications & Skills
- Education: Bachelor’s degree in Commerce, Business Administration, or a related field. (A diploma or background in a technical/engineering field is a strong plus but not mandatory).
- Experience: 2–4 years of experience in an administrative or estimation role, preferably within a manufacturing, engineering, or industrial coating environment.
- Technical Skills:
- Proficiency in MS Office (especially MS Excel for calculation sheets and MS Word for drafting).
- Experience with ERP software or accounting tools (like Tally) is highly desirable.
- Soft Skills:
- Strong mathematical aptitude for calculating margins, taxes, and pricing.
- Excellent written and verbal communication skills.
- High attention to detail—accuracy is critical when dealing with industrial dimensions and pricing.
What We Offer
- Competitive salary based on experience.
- An opportunity to work in a specialized, growing industrial sector.
- A collaborative and supportive work environment.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
