Responsibilities
o Source and negotiate with suppliers/ vendors/ contractors to
obtain competitive quotes for materials and services required by
the company.
o Prepare Purchase Orders/ Work Orders based on approved
requisitions and ensure accuracy of order details, quantities,
pricing, and delivery/ completion schedules.
o Track and expedite orders to ensure timely delivery and resolve
any discrepancies or issues with deliveries.
o Sourcing of new vendors/ suppliers/ contractors and keeping an
update on new products and materials.
o Build and maintain strong relationships with suppliers/vendors/
contractors to secure favourable terms, pricing, and reliable
delivery schedules.
o Evaluate vendor performance based on quality, delivery, and
cost-effectiveness to optimize supplier base.
o Generate and process invoices accurately and timely for
materials and services received or rendered.
o Verify billing information, including purchase orders/ work
orders, pricing, and quantities, to ensure compliance with
contractual terms and internal policies.
o Address and resolve billing discrepancies or disputes with
vendors/ contractors and internal stakeholders.
o Monitor inventory levels and reconcile discrepancies.
o Coordinate with warehouse and logistics teams to ensure
adequate stock levels for operational needs.
Job Description | Purchase Executive
Page 3 of 3
- Documentation and Reporting
o Maintain procurement and billing records, including contracts,
agreements, purchase orders, and invoices.
o Prepare reports on procurement activities, expenditures, and
cost-saving initiatives for management review.
- Compliance and Process Improvement
o Ensure compliance with company policies, procedures, and
regulatory requirements related to procurement and billing.
o Identify opportunities for process improvements and cost
efficiencies in procurement and billing operations.
Requirements
- Bachelor’s degree in Business Administration, Supply Chain
Management, Accounting, or a related field.
- 5- 7 years of experience in procurement, purchasing, billing, or a similar
role, preferably in commercial and interiors.
- Proficiency in MS Office (Excel, Word, Outlook) and ERP software (e.g.
PowerPlay software, Oracle) for purchase order processing and invoice
management.
- Strong negotiation skills and ability to build effective relationships with
vendors and internal stakeholders.
- Excellent organizational and time management skills with the ability to
prioritize tasks and meet deadlines.
- Analytical mindset with attention to detail and problem-solving skills.
- Good communication skills, both verbal and written.
Pay: ₹10,832.97 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
Work Location: In person
