Job Description – Purchase Executive
Company: VGP Group
Department: Purchase / Procurement
Designation: Purchase Executive
Location: Chennai
Branches Covered:
- VGP Universal Kingdom
- VGP Marine Kingdom
- VGP Play Kingdom
- VGP Cyber Kingdom
- Reporting To:
- Purchase Manager / Management
- Experience:
5–10 YearsEmployment Type: Full-TimeJob Summary
We are looking for an experienced and detail-oriented Purchase Executive to manage procurement activities across multiple VGP locations, including VGP Universal Kingdom, VGP Marine Kingdom, VGP Play Kingdom, and VGP Cyber Kingdom.
The candidate will be responsible for sourcing materials, vendor management, quotation comparison, negotiation, purchase orders, timely delivery, cost control, and coordination with various departments across all branches.
Key Responsibilities
- Manage day-to-day procurement requirements across all VGP branches.
- Coordinate with Operations, F&B, Stores, Maintenance, Administration, Finance, Housekeeping, and other departments to understand purchase requirements.
- Source and develop reliable vendors and suppliers for materials, equipment, consumables, spare parts, services, and other operational requirements.
- Obtain and compare quotations from multiple vendors based on price, quality, specifications, delivery time, and payment terms.
- Negotiate with suppliers to achieve competitive pricing and favorable commercial terms.
- Prepare and process Purchase Orders (POs) after obtaining the required approvals.
- Follow up with vendors to ensure timely delivery to the respective branches.
- Coordinate inter-branch requirements and ensure materials are supplied to the correct location.
- Verify the quantity, quality, specifications, and condition of materials received against the Purchase Order.
- Maintain proper documentation of quotations, comparative statements, POs, invoices, delivery documents, and vendor records.
- Monitor pending purchase orders and ensure timely closure.
- Maintain and update the approved vendor/supplier database.
- Develop long-term relationships with reliable suppliers.
- Evaluate vendor performance based on quality, pricing, service, and delivery timelines.
- Identify opportunities for cost reduction and process improvement.
- Ensure all purchases comply with company policies, approved budgets, and procurement procedures.
- Coordinate with Finance and Accounts for invoice verification and payment processing.
- Prepare regular purchase reports, pending PO reports, cost analysis, and MIS for management review.
- Handle urgent procurement requirements, especially during events, peak seasons, maintenance activities, and operational requirements.
- Ensure proper coordination and follow-up for branch-wise purchase requirements.
- Maintain confidentiality of commercial terms, vendor pricing, and company purchase information.
Preferred Skills
- Strong vendor management and negotiation skills.
- Good knowledge of procurement and purchasing processes.
- Excellent coordination and follow-up skills.
- Strong analytical and quotation-comparison abilities.
- Good knowledge of MS Excel and MS Office.
- Ability to manage procurement requirements for multiple locations.
- Strong communication and interpersonal skills.
- Good problem-solving and decision-making abilities.
- Ability to work under pressure and meet strict deadlines.
- Knowledge of amusement parks, entertainment, hospitality, F&B, facilities, or large-scale operations will be an added advantage.
Qualification & Experience
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- 5–10 years of relevant experience in Purchase / Procurement.
- Experience in handling multi-location procurement and multiple vendors is preferred.
- Experience in procurement for hospitality, amusement parks, entertainment, F&B, or similar operational businesses will be an advantage.
Key Performance Areas
- Timely procurement across all branches
- Cost-effective purchasing
- Vendor development and management
- Quality and specification compliance
- Timely delivery and order closure
- Purchase documentation and reporting
- Cost control and savings
- Internal department coordination
Key Competencies
Procurement | Vendor Management | Negotiation | Cost Control | Multi-Location Coordination | Purchase Order Management | Vendor Development | Inventory Coordination | MS Excel | MIS Reporting | Communication | Problem Solving
Pay: ₹27,000.00 - ₹34,000.00 per month
Benefits:
- Paid time off
- Provident Fund
Work Location: In person
