Job Title: Executive Assistant to Director (Accounts & Coordination)
Location: Near Bengal Chemicals, Kolkata
Experience: 8 Years
Industry: FMCG
Job Summary
We are seeking a highly organized and proactive Executive Assistant to the Director with knowledge of accounts and factory coordination. The ideal candidate will assist the Director in daily business operations, coordinate with the factory for sales and purchase information, maintain MIS reports, and support accounts-related activities.
Key Responsibilities
Executive Assistance
- Manage the Director's daily schedule, meetings, appointments, and correspondence.
- Prepare reports, presentations, and business documents.
- Coordinate with internal departments and external stakeholders.
- Follow up on pending tasks and ensure timely execution.
Factory Coordination
- Coordinate with the factory for daily production, dispatch, inventory, sales, and purchase updates.
- Collect production and stock details for management reporting.
- Follow up with the factory regarding order status and material availability.
- Maintain communication between the Director, factory, and office teams.
Accounts & MIS
- Assist in maintaining sales and purchase records.
- Coordinate with the accounts department for invoices, payments, and documentation.
- Prepare daily, weekly, and monthly MIS reports.
- Maintain Excel reports related to sales, purchases, inventory, and expenses.
- Verify documents and support basic accounting activities.
Administration
- Maintain confidential records and documents.
- Draft emails, letters, and official correspondence.
- Coordinate with vendors, customers, and transporters as required.
Pay: ₹40,000.00 - ₹50,000.00 per month
Ability to commute/relocate:
- Bengal Chemical, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Experience:
- Executive Assistant: 8 years (Preferred)
- Director's daily schedule, meetings, appointments: 8 years (Preferred)
- Coordinate with factory production, sales, and purchase: 1 year (Preferred)
- Assist in maintaining sales and purchase records: 8 years (Preferred)
- Managing directors day to day work: 8 years (Preferred)
- MIS Report: 8 years (Preferred)
- Microsoft Office: 8 years (Preferred)
Language:
Location:
- Bengal Chemical, Kolkata, West Bengal (Preferred)
Work Location: In person
