Job Description: Procurement & Project Coordination Manager – Civil
Department: Projects
Reports to: Project Manager/ Executive Director – Operations
Location: Bengaluru, Karnataka
Employment Type: Full – Time
Role Purpose
A single site-based role combining material procurement and project coordination, sized for MV Group's current scale — one person owns both material availability and planning/documentation for the site, instead of splitting these across two positions. The role raises and tracks material indents against the site's Weekly Look-Ahead Plan, and in parallel owns the site's coordination touchpoints — DPR, RFI tracking, approvals, and PMO reporting — acting as the site's single point of contact for procurement and planning matters.
Key Responsibilities
Procurement
- Raise Material Indent Forms (MIF) against the Weekly Look-Ahead Plan, with adequate lead time for each material category.
- Follow up with vendors on delivery schedules for approved POs; escalate delays that threaten the look-ahead plan.
- Maintain site-level material stock and consumption records; flag shortfalls before they affect execution.
- Coordinate with the Site Engineer/Supervisor to confirm quantities and specifications before raising indents.
- Inspect incoming material for quantity and quality against PO/delivery challan, and record discrepancies.
- Maintain local vendor contacts for emergency/small-value purchases within petty DOA limits.
- Update the Procurement Tracker with site-level status (received, pending, short) on a daily/weekly basis.
Project Coordination
- Circulate the Weekly Look-Ahead Plan and Daily Progress Report (DPR) for the site.
- Consolidate site inputs into the PMO Weekly System dashboard, flagging amber/red items for the COO.
- Track RFI and drawing-issue status between design and the site team, following up on open queries.
- Track approvals through the DOA Matrix and log Variation/Change Order Forms as they arise.
- Monitor statutory approval status (OC/NOC and related trackers) relevant to the project stage.
- Schedule weekly site/coordination meetings, record and circulate Minutes of Meeting, and follow up on action items to closure.
Shared / Administrative
- Maintain all procurement and project files per the Official Project Filing System (MVP-SOP-001).
- Act as the site's single point of contact for cross-functional queries between execution, design, procurement & accounts.
Qualifications & Experience
- Diploma/B.E. in Civil Engineering.
- 4 - 8 years of experience spanning site procurement, store/material management, or project coordination in construction/real estate.
- Familiarity with reading documents, interpretation and analysis of BOQs, material specifications, and basic quality checks.
Skills
- Good working knowledge of Excel for indent tracking, Rate Analysis and comparitive statements, stock records, and status dashboards.
- Strong follow-up discipline across vendors, design, and site teams.
- Ability to read drawings/BOQs to verify material requirements and track RFIs.
- Clear, accurate documentation habits — MOMs, trackers, filing.
- Comfortable owning two functions without either slipping — this role only works if procurement and coordination are given equal attention.
Key Performance Indicators
- Material shortfall incidents causing activity delay.
- Indent lead time vs. activity start date on the look-ahead plan.
- Timeliness and accuracy of Weekly Look-Ahead/DPR submission.
- RFI/approval turnaround tracking and meeting action-item closure rate.
- Documentation and filing completeness per MVP-SOP-001.
Note on Scaling
This is a combined role appropriate to current site scale/volume. If site count, procurement value, or documentation load grows to a point where either function is being shortchanged, the role can be split back into a dedicated Procurement Engineer and a dedicated Project Coordinator — Civil (job descriptions for both already exist on file).
Pay: ₹40,000.00 - ₹60,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Internet reimbursement
- Leave encashment
- Paid sick time
Work Location: In person
