Executive Assistant – Travel Expert
Location: Civil Lines, Raipur, Chhattisgarh
Department: JMD Office
Reporting To: MD / JMD
Employment Type: Full-time
Salary: 30,000 – 1,00,000 per month
Experience: 3+ years in a similar CXO/MD/JMD office management role
Job Objective
To ensure the smooth functioning of the JMD Office by managing day-to-day administrative activities, travel arrangements, office operations, records, budgets, staff coordination, maintenance activities, and other responsibilities assigned by the MD/JMD Office.
Key Responsibilities
Office Management & Administrative Support
- Manage daily operations of the JMD Office and ensure all administrative activities are completed on time.
- Manage office space, stationery, supplies, and inventory.
- Handle regular purchases and maintain adequate stock.
- Supervise, train, and manage administrative staff as required.
- Delegate tasks and ensure timely completion of assigned activities.
- Manage travel and accommodation bookings for the JMD Office.
- Maintain and communicate upcoming travel schedules to the MD/JMD.
- Ensure office facilities, equipment, and vehicles remain in proper working condition.
- Coordinate and schedule regular maintenance activities.
- Provide additional administrative support as required.
Travel Management
- Plan and coordinate domestic and international travel arrangements.
- Manage flight, hotel, transportation, and accommodation bookings.
- Prepare and maintain detailed travel itineraries.
- Coordinate travel schedules with the MD/JMD and relevant stakeholders.
- Ensure smooth execution of all travel-related requirements.
Budget & Records Management
- Monitor and manage the JMD Office budget.
- Track expenses and ensure expenditure remains within approved budgets.
- Maintain accurate records of office expenses and transactions.
- Coordinate timely salary processing for administrative staff.
- Maintain records of inbound, outbound, and other important documentation.
Staff & Vendor Coordination
- Manage administrative support staff and monitor their performance.
- Coordinate with vendors, service providers, hotels, travel agencies, and other external parties.
- Negotiate with vendors wherever required to ensure cost-effective services.
Candidate RequirementsEducational Qualification
- Graduate in Commerce, Business Management, or a related field.
- Preference for candidates with a Business Management background.
Experience
- Minimum 3+ years of experience in a similar Executive Assistant / Personal Assistant / CXO Office / MD Office management role.
- Experience handling senior management or CXO-level responsibilities will be preferred.
- Experience in office administration, travel management, staff management, inventory, budgeting, and records management is required.
Functional Skills
- Strong administrative and organizational skills.
- Excellent travel planning and coordination skills.
- Good knowledge of budgeting and expense management.
- Inventory and records management experience.
- Strong office staff management skills.
- Ability to prioritize tasks and manage multiple responsibilities.
- Proficiency in MS Office and basic computer applications.
Behavioural Competencies
- Excellent communication and listening skills.
- Strong negotiation and coordination skills.
- Excellent time and people management abilities.
- Ability to work independently and handle confidential information.
- Quick thinking and problem-solving ability.
- Strong analytical and decision-making mindset.
- Professional and presentable personality.
Salary & Location
Salary: 30,000 – 1,00,000 per month
Location: Civil Lines, Raipur, Chhattisgarh
Salary will be offered based on experience, skills, and suitability for the role.
How to Apply
Interested candidates can share their updated profile for consideration. All candidate information will be treated with complete confidentiality.
Pay: ₹30,000.00 - ₹100,000.00 per month
Work Location: In person
