Core Responsibilities
- Reception and communication: Greet visitors, answer and route calls, manage general inboxes, and handle correspondence (email, mail, faxes).
- Scheduling and calendar management: Arrange appointments, meetings, conference calls; coordinate meeting rooms and resources; manage executives’ calendars when required.
- Document preparation and management: Draft, proofread, format, and distribute letters, reports, agendas, minutes, presentations, and memos.
- Record keeping and filing: Maintain paper and electronic filing systems, ensure documents are archived, retrievable, and compliant with retention policies.
- Meeting support: Prepare agendas, take and distribute minutes, follow up on action items, arrange catering and equipment.
- Travel and expense coordination: Book travel and accommodation, prepare itineraries, process expense claims and reimbursements.
- Office supplies and facilities: Monitor and order supplies, coordinate maintenance and service requests, manage vendor relationships.
- Data entry and basic bookkeeping: Maintain databases, update contact lists, process invoices or petty cash as needed.
- Confidentiality and compliance: Handle sensitive information discreetly; follow company policies and regulatory requirements.
- Customer service and stakeholder liaison: Serve as first point of contact for clients, partners, and staff; escalate issues appropriately.
- Ad hoc administrative projects: Support special projects, assist HR or finance with routine tasks, help onboard new staff.
Skills & Competencies
- Strong written and verbal communication
- Excellent organizational and time-management skills
- Attention to detail and accuracy
- Proficiency with office software (email, word processing, spreadsheets, calendar tools, video conferencing)
- Interpersonal skills and professional demeanor
- Ability to multitask and prioritize under pressure
- Confidentiality and discretion
- Basic numeracy and record-keeping
Pay: ₹12,767.34 - ₹35,000.00 per month
Benefits:
Work Location: In person
