Title: Executive Assistant
Location: Sion, Mumbai
Overview:
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The candidate will be responsible for managing calendars, coordinating travel, preparing reports, handling confidential information, and ensuring seamless communication with internal and external stakeholders.
Key Responsibilities:
- Manage the executive's calendar, schedule meetings, and coordinate appointments.
- Organize domestic and international travel arrangements, including flight bookings, hotel reservations, and transportation.
- Coordinate visa applications, travel documentation, and itinerary planning.
- Prepare reports, presentations, meeting agendas, and minutes of meetings.
- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
- Coordinate with internal departments and external stakeholders to facilitate smooth communication.
- Maintain confidential records, documents, and executive files with accuracy.
- Track action items and follow up on pending tasks to ensure timely completion.
- Assist in organizing business meetings, conferences, and corporate events.
- Handle expense reports, reimbursements, and other administrative responsibilities as required.
- Support senior management in day-to-day administrative and operational activities.
Requirements:
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 8–10 years of experience as an Executive Assistant supporting senior management or leadership.
- Proven experience in calendar management, travel coordination, visa processing, reporting, and stakeholder management.
- Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Excellent organizational, multitasking, and time management skills.
- Strong verbal and written communication skills.
- High level of professionalism with the ability to handle confidential information.
- Excellent interpersonal skills with the ability to coordinate effectively across departments and with external stakeholders.
- Ability to work independently in a fast-paced and deadline-driven environment.
Ability to commute/relocate:
- Sion, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- What is your notice period?
- What is your current CTC?
- What is your expected CTC?
Experience:
- Personal assistant: 8 years (Preferred)
Work Location: In person
