Executive — Mahesh Kale
Location: Pune
Employment Type: Full-Time
Experience: 1–3 years preferred
About the Role
We are looking for a sharp, organised, proactive, and solution-driven Back Office Executive to support the day-to-day administrative and operational work for Mahesh Kale and his management team.
This role requires someone who can take ownership of tasks, communicate confidently and professionally, follow up consistently, and ensure that nothing falls through the cracks.
Key Responsibilities
- Handle day-to-day administrative and back-office operations.
- Maintain and organise documents, records, schedules, and other important information.
- Manage bookkeeping, basic accounting, invoices, expenses, and payment records.
- Coordinate and follow up with vendors, venues, clients, organisers, artists, and other stakeholders.
- Handle phone calls, emails, WhatsApp communication, and routine correspondence professionally.
- Track pending tasks, payments, documents, confirmations, and follow-ups.
- Prepare and maintain Google Sheets, Google Docs, trackers, reports, and databases.
- Assist with event, travel, concert, and other operational requirements as needed.
- Create and make basic edits to Canva designs, presentations, documents, and social media creatives.
- Support the management team with research, coordination, data collection, and other administrative requirements.
- Ensure that deadlines are followed and proactively flag anything that requires attention.
- Maintain confidentiality regarding professional, financial, and personal information.
Skills & Requirements
- Excellent written and verbal communication skills in English.
- Strong command of professional email and written communication.
- Comfortable speaking to people over the phone and coordinating with multiple stakeholders.
- Good working knowledge of Google Sheets, Google Docs, Google Drive, Gmail, etc.
- Basic to good knowledge of Canva.
- Basic understanding of bookkeeping and accounting.
- Strong organisational and time-management skills.
- Good attention to detail and accuracy.
- Ability to manage multiple tasks and priorities simultaneously.
- Sharp, quick-thinking, and solution-oriented approach.
- Ability to independently identify problems and work towards solutions rather than simply escalating issues.
- Strong follow-up skills and a sense of ownership.
- Comfortable working in a fast-paced, dynamic environment, particularly around events and concerts.
- Willingness to learn and take on new responsibilities.
The Ideal Candidate
The ideal candidate is someone who:
- Doesn't need to be reminded repeatedly about pending tasks.
- Takes ownership from start to finish.
- Is proactive and thinks one step ahead.
- Can handle routine administrative work with discipline while also adapting to unexpected requirements.
- Communicates clearly, professionally, and confidently.
- Is extremely organised and keeps proper records.
- Can prioritise what is urgent and what can wait.
- Has a "let's figure it out" attitude.
- Understands that in a management role, follow-ups, attention to detail, and reliability are extremely important.
Why Join Us?
You will work closely with the management team of Mahesh Kale, an internationally recognised Indian classical vocalist, and gain exposure to artist management, concerts, events, music, travel, operations, and the entertainment industry.
This is a hands-on role with significant scope to learn, take responsibility, and grow with the organisation.
Pay: ₹22,000.00 - ₹25,000.00 per month
Ability to commute/relocate:
- Pune, Maharashtra (Pune, Pune District): Reliably commute or planning to relocate before starting work (Preferred)
Education:
Language:
Location:
- Pune, Maharashtra (Pune, Pune District) (Preferred)
Work Location: In person
