Job Title: Office Admin
Company: Zik Digital LLP
Location: Mumbai (On-site)
Experience: 0–1 years
Employment Type: Full-time / Internship
About Us Zik Digital LLP is a 360° digital marketing agency managing paid media, content, and creative production for clients across jewellery, fashion, furniture, FMCG, and textile B2B. We're looking for a reliable Office Admin cum HR Executive to keep our day-to-day operations and people processes running smoothly.
Key Responsibilities
- Handle day-to-day office administration — printouts, courier, stationery/supplies stock, vendor coordination, and general office upkeep
- Manage incoming and outgoing calls, and route them to the right team members
- Maintain office files, records, and documentation (physical and digital)
- Coordinate with vendors for office maintenance, IT/equipment repairs, and housekeeping
- Support meeting/event logistics as needed
- Manage the full onboarding process for new joiners: offer letter, joining formalities, ID/access setup, induction schedule, and welcome kit
- Collect and maintain employee documentation — ID proof, address proof, bank details, emergency contact numbers, and other personal records
- Maintain the employee master data sheet and keep HR records up to date
- Track attendance, leave records, and coordinate with payroll for monthly inputs
- Assist with exit formalities — full & final settlement documentation, exit checklist, access revocation
- Be the first point of contact for employee queries related to HR and office processes
- Act as the communication link between the team and the Head/Reporting Manager — promptly pass on updates, requests, and important information from the team to the manager
- Come prepared with relevant information/updates before check-ins with the manager, flagging anything urgent without being asked
Requirements
- Prior experience in office administration and/or HR support role preferred (freshers welcome to apply for the internship track)
- Comfortable with MS Office / Google Workspace (Docs, Sheets)
- Strong communication and interpersonal skills — able to relay information quickly and clearly
- Well-organized, detail-oriented, and able to multitask
- Discretion in handling confidential employee information
What We Offer
- Fast-paced agency environment across diverse client industries
- Direct exposure to HR and operations processes end-to-end
- Growth opportunity within the admin/HR function — internship track has potential for full-time conversion
Pay: ₹8,000.00 - ₹10,000.00 per month
Work Location: In person
