About Kahani by i2c Events
Kahani by i2c Events is a premium wedding and event management company dedicated to crafting unforgettable celebrations and unique love stories. We specialize in designing and executing luxury weddings, destination weddings, and bespoke experiences that combine creativity, hospitality, and flawless execution.
At Kahani, every wedding is more than an event—it is #AapkiAnokhiKahani.
Role Overview
We are looking for a highly organized, client-focused, and execution-driven Destination Wedding Planner who can manage end-to-end planning and execution of destination weddings across India and international locations.
The ideal candidate should have strong experience in Client Servicing, Wedding Planning, Vendor Management, Hospitality Coordination, and On-Site Event Execution. This role requires someone who can effectively manage clients, coordinate with multiple stakeholders, oversee production and operations, and ensure seamless execution of luxury destination weddings.
The Destination Wedding Planner will be responsible for transforming client visions into extraordinary wedding experiences while delivering exceptional service and operational excellence.
Key Responsibilities1. Client Servicing & Relationship Management
- Serve as the primary point of contact for clients throughout the wedding planning and execution journey.
- Understand client expectations, preferences, budgets, and event requirements.
- Conduct client meetings, planning discussions, presentations, and review sessions.
- Build strong relationships and ensure a premium customer experience.
- Provide regular project updates and maintain transparent communication.
- Manage client feedback, concerns, and last-minute requirements professionally.
- Ensure high client satisfaction and long-term relationship building.
2. Wedding Planning & Project Management
- Plan and manage destination weddings from concept to execution.
- Develop detailed project timelines, wedding schedules, and execution plans.
- Coordinate all wedding functions and ceremonies.
- Prepare planning documents, checklists, guest schedules, and operational plans.
- Ensure all deliverables are completed within agreed timelines and budgets.
- Monitor project progress and proactively resolve issues.
3. Destination & Venue Management
- Research and recommend suitable wedding destinations based on client requirements.
- Coordinate venue sourcing, inspections, and site visits.
- Conduct venue recce and feasibility assessments.
- Evaluate venue layouts and operational requirements.
- Coordinate with hotels, resorts, and hospitality partners.
- Manage venue contracts, bookings, and event-related logistics.
4. Vendor Management & Coordination
- Source and coordinate vendors for décor, entertainment, photography, production, hospitality, transportation, and other event requirements.
- Negotiate pricing and service agreements.
- Ensure vendor deliverables are aligned with event timelines and client expectations.
- Build and maintain strong vendor relationships across various destinations.
- Monitor vendor performance and service quality.
5. Hospitality & Guest Experience Management
- Plan and manage guest hospitality operations.
- Coordinate accommodation, rooming lists, travel schedules, and transportation.
- Manage airport transfers, welcome experiences, hospitality desks, and guest support services.
- Handle guest communication, RSVP management, and special requests.
- Ensure a seamless and memorable guest experience throughout the wedding celebrations.
- Manage VIP guest requirements and personalized hospitality experiences.
6. Production & On-Site Event Execution
- Coordinate closely with Production, Creative, Design, and Operations teams.
- Prepare event timelines, production schedules, and operational plans.
- Supervise venue setup, décor installation, technical arrangements, and event logistics.
- Ensure all event elements are executed according to approved plans and quality standards.
- Manage event flow, show flow, guest movement, and operational coordination.
- Troubleshoot on-ground challenges and provide immediate solutions.
- Monitor vendor operations and ensure timely execution.
- Take ownership of complete on-site event management and delivery.
- Conduct final quality checks before event commencement.
7. Budget Planning & Cost Control
- Prepare wedding budgets, estimates, and project costing.
- Monitor project expenses and maintain budget control.
- Coordinate payment schedules with vendors and finance teams.
- Ensure cost-effective resource utilization without compromising quality.
- Maintain budget tracking and reporting throughout the project lifecycle.
8. Internal Team Coordination
- Work closely with Client Servicing, Production, Creative, Design, Finance, and Hospitality teams.
- Ensure seamless communication between departments.
- Participate in planning meetings and project reviews.
- Maintain project documentation and status reports.
- Support overall business objectives through effective collaboration.
9. Industry Research & Innovation
- Stay updated with destination wedding trends, luxury hospitality trends, and wedding innovations.
- Research new destinations, venues, experiences, and guest engagement ideas.
- Introduce creative concepts and experiential elements into wedding planning.
- Recommend innovative solutions that enhance client and guest experiences.
Required Skills & Competencies
- Strong Client Servicing and Relationship Management skills.
- Excellent Wedding Planning and Project Management abilities.
- Strong Vendor Management and Negotiation skills.
- Experience handling luxury weddings and premium clients.
- Excellent communication and presentation skills.
- Strong hospitality and guest experience mindset.
- Ability to manage multiple projects simultaneously.
- Strong organizational and multitasking capabilities.
- Budget planning and cost management skills.
- Problem-solving and crisis management abilities.
- Attention to detail and execution excellence.
- Leadership and team coordination skills.
Preferred Industry Background
Candidates from the following industries will be preferred:
- Destination Wedding Planning
- Wedding & Event Management
- Luxury Hospitality
- Hotels & Resorts
- Client Servicing
- Event Production & Operations
- Travel & Tourism
- Luxury Lifestyle Services
Education & ExperienceEducation
- Bachelor's Degree in Event Management, Hospitality, Hotel Management, Tourism, Business Administration, or related field.
Experience
- 3–6 years of experience in Destination Weddings, Wedding Planning, Client Servicing, Event Operations, Hospitality, or Luxury Events.
- Proven experience handling destination weddings and large-scale events.
- Strong exposure to client servicing and on-site event management.
- Experience managing vendors, hospitality operations, and production coordination.
- Luxury wedding experience will be highly preferred.
Ideal Candidate Profile
- Passionate about weddings, hospitality, and client experiences.
- Strong client-facing and relationship-building abilities.
- Experience managing destination wedding operations from planning to execution.
- Hands-on experience in event production and on-ground coordination.
- Highly organized, proactive, and solution-oriented.
- Comfortable working under pressure and meeting tight deadlines.
- Willing to travel extensively for events and site visits.
- Strong understanding of luxury service standards and guest expectations.
Why Join Kahani by i2c Events?
- Opportunity to work on luxury destination weddings and premium celebrations.
- Exposure to high-profile clients and unique destinations.
- Dynamic, creative, and growth-focused work environment.
- Significant learning and leadership opportunities.
- Be a part of creating unforgettable wedding experiences and stories.
Industry: Luxury Weddings | Destination Weddings | Hospitality | Events | Client Servicing | Production Operations
Pay: ₹30,000.00 - ₹42,000.00 per month
Work Location: In person
