JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Title - MIS Executive - Facilities Management Operations
Location – Pune
Position Summary
We are seeking a detail-oriented and analytical MIS Executive with experience in Facilities Management operations. The role involves managing the complete Purchase Requisition (PR) and Purchase Order (PO) process, vendor coordination, GRN management, invoice documentation, portal updates, reporting, and management dashboards. The candidate must have hands-on experience in SAP Ariba or similar procurement platforms and possess strong MIS, reporting, and analytical skills.
Key Responsibilities
Procurement & PO Management
Manage end-to-end Purchase Requisition (PR) and Purchase Order (PO) processes.
Create, track, monitor, and close POs through Ariba or equivalent procurement systems.
Ensure timely processing of PRs and adherence to procurement timelines.
Coordinate with internal stakeholders for approvals and PO releases.
Monitor PO utilization and maintain procurement trackers.
Vendor Coordination
Coordinate with vendors regarding PO issuance, deliveries, invoices, and payment status.
Follow up with vendors for timely submission of documents and compliance requirements.
Resolve vendor queries related to procurement and payment processing.
Maintain strong vendor relationships to ensure uninterrupted service delivery.
GRN & Invoice Management
Ensure timely generation and closure of Goods Receipt Notes (GRNs).
Verify supporting documents before GRN processing.
Coordinate with site teams for service confirmations and receipt validations.
Track pending GRNs and invoices and ensure closure within stipulated timelines.
Reconcile PO, GRN, Invoice, and Work Completion Certificate (WCC) documentation.
Documentation & Compliance
Maintain complete documentation related to: Purchase Requisitions (PRs)
Purchase Orders (POs)
Goods Receipt Notes (GRNs)
Invoices
Work Completion Certificates (WCCs)
Vendor agreements and supporting records
Ensure proper filing and record maintenance for audits and compliance reviews.
Maintain updated records on client and company portals.
MIS & Reporting
Prepare and publish Daily, Weekly, Fortnightly, and Monthly MIS reports.
Develop dashboards and trackers for procurement, spend management, and vendor performance.
Generate reports from SAP Ariba, client portals, and Excel-based databases.
Analyze procurement and operational data and provide insights to management.
Monitor KPI performance and highlight deviations for corrective action.
Data Analytics & Management Reviews
Perform data analysis to identify trends, exceptions, and process improvement opportunities.
Create management presentations and review decks.
Present operational and financial data during management review meetings.
Support leadership with accurate reporting and decision-making insights.
Stakeholder Management
Coordinate closely with site teams, facility managers, procurement teams, finance teams, and client stakeholders.
Ensure timely communication and resolution of operational issues.
Support business reviews, audits, and client meetings with required data and documentation.
Good knowledge of procurement and invoice management processes.
Experience in handling GRN and documentation management.
Familiarity with ERP systems like SAP, Oracle, Coupa, or similar platforms.
Educational Qualification
Bachelor's Degree in Commerce (B.Com) preferred.
Additional certification in MIS, Data Analytics, Procurement, or Supply Chain Management will be an added advantage.
Experience
3+ years of experience managing MIS in Facilities Management,
Proven experience in PR-PO processing, GRN management, vendor management, and MIS reporting.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
