Job description:
Executive Cum Personal Assistant for onsite Bangalore and Gurgaon office
Role Overview
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate should be discreet, efficient, and capable of managing multiple priorities in a fast-paced environment.
This role requires strong coordination skills, business understanding, and the ability to act as a bridge between leadership and internal/external stakeholders.
Key Responsibilities
- Manage and maintain the MDs/Directors calendar, appointments, and travel , schedules.
- Prioritize meetings and ensure optimal time management
- Candidate must be willing to travel 70% and work in rotational shift
- Prepare meeting agendas, presentations, reports, and minutes
- Screen calls, emails, and correspondence with professionalism
- Act as a point of contact between leadership and internal departments
- Coordinate with branch heads and functional leaders for updates and reports
- Follow up on action points and ensure timely closure
- Maintain confidential records and documents
- Organize internal meetings, reviews, and leadership discussions
- Arrange travel, accommodation, and logistics.
- Maintain expense records and reimbursements
- Ensure documentation and filing systems are structured and accessible
- Assist in preparing MIS, dashboards, and performance reports
- Support leadership in special projects and new initiatives
- Conduct research and compile data for business decisions
- Monitor deadlines and ensure timely execution of deliverables
Skills & Competencies
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- High level of discretion and confidentiality
- Proficiency in MS Office (Excel, PowerPoint, Word)
- Strong follow-up and coordination skills
- Ability to work under pressure and tight deadlines
- Problem-solving mindset and proactive approach
Additional Information:
- This role is ideal for someone looking for long-term stability and hands-on involvement in both business and personal affairs.
- Confidentiality and reliability are key to success in this position.
HAVING GOOD EXPERIENCE IN CUSTOMER RELATIONSHIP.
CANDIDATE SHOULD BE FLEXIBLE IN ROTATIONAL SHIFT AND TRAVEL.
75% WOULD BE TRAVELLING IN THIS PROFILE.
Job Types: Full-time, Permanent
Benefits:
- Health insurance
- Provident Fund
Ability to commute/relocate:
- Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- We are looking a highly experience and independent candidate who should be able to handle the responsibilities and workload also the candidate should be available to work in rotational shift and for travel as well.
Are you ok with this ?
Education:
Experience:
- Personal secretary: 10 years (Required)
- Executive Assistant: 10 years (Required)
- Secretarial work: 10 years (Required)
- Personal assistant: 10 years (Required)
Shift availability:
- Day Shift (Required)
- Night Shift (Required)
- Overnight Shift (Required)
Willingness to travel:
Work Location: In person
