JOB DESCRIPTION
Reporting To: Management
Tender Manager to lead all tendering and government
procurement activities of the organization. Responsible for identification, evaluation,
preparation, submission, follow-up and execution support of tenders across GeM, CPPP,
Government Departments, Sports Federations, PSUs and Autonomous Bodies.
Key Responsibilities -
Tender Identification & Business Development
- Daily monitoring of GeM, CPPP, e-Procurement portals and Government procurement
websites.
- Identification of relevant tenders aligned with company products and services.
- Preparation of tender opportunity reports and bid recommendation notes.
- Tracking upcoming tenders and maintaining bid pipeline.
GeM Portal Management
- Complete management of GeM Seller Account.
- Product catalogue creation and management.
- GeM category creation, modification and specification representation.
- OEM registration and brand approval management.
- Handling bid participation, reverse auctions and direct purchase opportunities.
- Managing GeM related documentation and compliance.
Tender Preparation & Submission
- Preparation of technical bids and commercial bids.
- Preparation of compliance sheets and bid matrices.
- Coordination with OEMs for technical documentation and authorization certificates.
- Preparation of declarations, affidavits, undertakings and eligibility documents.
- Timely online and offline bid submission.
- Bid clarification management.
Technical & Commercial Evaluation
- Detailed review of tender specifications.
- Identification of restrictive specifications and preparation of pre-bid queries.
- Preparation of deviation statements.
- Costing and bid pricing analysis.
- Competitor benchmarking and bid strategy formulation.
Bank Guarantees & Contract Support
- Coordination with Accounts team for:
* EMD
* Bid Security
* Performance Bank Guarantees
* Advance Bank Guarantees
* Monitoring validity and extension requirements.
Order Execution Support
- Coordination with OEMs and suppliers after award.
- Contract review and compliance monitoring.
- Delivery schedule tracking.
- Documentation support for inspections, dispatch and payments.
Vendor & OEM Management
- Coordination with international and domestic OEMs.
- Obtaining authorization letters.
- Product certifications and compliance management.
- Management of CE, ISO, ICF, IKCA, RFI, FISA and other certification documentation.
Documentation & MIS
- Maintenance of tender database.
- Bid status tracking.
- Win-loss analysis.
- Monthly management reports.
- Order book and pipeline reporting.
Desired Skills
- Expert knowledge of GeM Portal.
- Strong understanding of Government Procurement Procedures.
- Experience with CPPP and State e-Procurement Portals.
- Strong drafting and documentation skills.
- Ability to understand technical specifications and compliance requirements.
- Excellent communication and negotiation skills.
- Proficiency in Excel, Word and PowerPoint.
- Experience in preparing technical and commercial bids independently.
Pay: ₹40,000.00 - ₹60,000.00 per month
Work Location: In person
