About the Role
We're looking for an organized, detail-oriented Accounts Administrator to manage the day-to-day administrative backbone of our finance function. This role keeps the accounts department running smoothly — handling documentation, invoicing, record-keeping, and, importantly, serving as a key point of contact between the finance team and clients, vendors, and external stakeholders. The ideal candidate is reliable, process-driven, and comfortable communicating professionally with people outside the organization on a regular basis.
Key Responsibilities
Client & External Communication
- Serve as the primary point of contact for client queries related to invoices, payments, and account statements
- Follow up with clients on outstanding payments and overdue invoices in a professional and timely manner
- Communicate with vendors regarding billing discrepancies, payment schedules, and documentation requirements
- Liaise with banks, auditors, consultants, and tax practitioners for information requests, document submission, and follow-ups
- Respond to client and vendor emails/calls promptly
- Coordinate with external teams (client-side finance/procurement teams) to resolve invoice mismatches or payment delays
- Send account statements, payment reminders, and confirmation of receipts to clients
- Maintain a professional, courteous tone in all external communication, representing the finance department's credibility
- Build and maintain positive working relationships with recurring clients and vendors
- Track and log client/vendor communication for reference and follow-up (call logs, email threads, resolution status)
Accounting & Finance Support
- Prepare and analyze monthly, quarterly, and annual financial statements in accordance with GAAP/applicable standards
- Prepare MIS reports, management reports, and ad-hoc financial reports for leadership review
- Perform account reconciliations and investigate variances, identifying root causes rather than simply flagging discrepancies
- Manage the general ledger, including journal entries requiring professional judgment (accruals, deferrals, adjustments)
- Generate and manage e-invoices in compliance with GST e-invoicing regulations
- Generate, verify, and manage e-way bills for goods movement in compliance with GST requirements
- Maintain accurate books of accounts in Tally (or equivalent ERP), including voucher entries, ledger scrutiny, and periodic closing
- Analyze financial data to identify trends, risks, and opportunities for cost savings or process improvement
- Ensure compliance with internal controls, accounting policies, and statutory/regulatory requirements (GST, TDS, etc.)
- Assist with budgeting, forecasting, and variance analysis against actuals
- Support internal and external audits by preparing schedules and explaining accounting treatment
- Evaluate and improve accounting processes and controls, recommending efficiencies
- Collaborate with other departments to ensure financial data accurately reflects business activity
- Research and apply accounting standards to new or complex transactions
- Ensure accurate and timely data entry into accounting systems, with review checks to catch errors before they propagate
General Administrative Duties
- Manage correspondence (emails, letters, courier/dispatch) related to accounts and finance matters
- Maintain and organize physical and digital filing systems, ensuring easy retrieval of documents
- Assist in preparing and organizing documentation for statutory audits, tax filings, and compliance reviews
- Support onboarding of new vendors/customers (collecting KYC documents, PAN, GST details, bank information)
- Track and maintain office supplies/stationery related to the finance department, raising purchase requests as needed
- Assist with scheduling meetings, maintaining calendars, and taking minutes for finance department meetings when required
- Handle photocopying, scanning, and digitization of important financial and legal documents
- Maintain confidentiality of sensitive financial and employee information at all times
- Provide backup support for other administrative functions within the finance team as needed
Qualifications
- Bachelor's degree in Commerce, Accounting, Business Administration, or related field (or equivalent experience)
- 4+ years of experience in an accounts/administrative support role, preferably with client-facing or vendor-facing exposure
- Excellent verbal and written English communication skills for client and external stakeholder interaction
- Hands-on proficiency in Tally (Tally Prime/Tally ERP9) — voucher entry, ledger management, GST returns
- Working knowledge of e-invoicing and e-way bill generation and compliance
- Advanced Excel skills (VLOOKUP/XLOOKUP, pivot tables, formulas for reconciliation and reporting)
- Solid, accurate data entry skills — but applied with review and judgment, not blind input
- Strong interpersonal skills with a professional, courteous approach to handling queries and follow-ups
- Strong organizational skills and ability to manage documentation systematically
- High level of accuracy and reliability in data entry and record-keeping
- Ability to work under supervision while managing multiple routine tasks independently
- Discretion in handling confidential financial and client information
Pay: ₹25,000.00 - ₹27,000.00 per month
Benefits:
Work Location: In person
