About the job
Executive Assistant to the MD & CEO and Talent Acquisition Company: Anton Global Pharmaceuticals Pvt. Ltd. Workplace type: On-site Location: Mumbai, Maharashtra, India Job type: Full-time Seniority: Associate / Mid-level (2–6 years) Reporting to: Managing Director and CEO
The role
This is a two-part role reporting directly to the Managing Director and the CEO. The first half is executive assistance to both principals — calendar, travel, correspondence, meeting preparation and follow-through. The second is talent acquisition: finding candidates, running the hiring process end to end, and keeping our pipeline full as we grow.
To be clear about scope: this is not an HR business-partner or people-management role, and it does not cover HR administration. You will not be running performance reviews, handling payroll or statutory paperwork, or sitting inside the operating workflow of the commercial and supply chain teams. Those functions sit elsewhere. Your mandate is to keep the MD's and CEO's day running on time, and to keep the hiring pipeline full.
What you'll do
Executive assistance to the MD and CEO
Manage both calendars: scheduling, rescheduling, protecting focus time, and flagging conflicts before they happen.
Plan and book domestic and international travel — flights, hotels, visas, forex, ground transport, itineraries.
Prepare meeting material: agendas, briefing notes, background on the counterparty, and minutes with clear action points.
Track follow-ups and deadlines across both principals' commitments so nothing quietly lapses.
Draft and manage correspondence, and act as the first point of contact for external visitors and callers.
Handle expense reports, documentation filing, and confidential record-keeping.
Talent acquisition
Own the hiring pipeline end to end: draft and post openings on LinkedIn, Naukri and other channels, and manage the applicant flow.
Source actively rather than waiting on inbound — LinkedIn search, Naukri database, consultant channels, referrals.
Screen CVs against the brief, run first-round telephonic screening, and shortlist for the hiring manager.
Coordinate interviews across the MD's and CEO's calendars, keep candidates warm, collect feedback, and close the loop with every applicant.
Manage offer rollout, negotiation support, reference and background checks, and the joining handover.
Maintain a live candidate database and a running pipeline report for the MD and CEO.
Manage recruitment vendors: consultants, job portals, background-check agencies.
What we're looking for
2–6 years of experience in an EA/executive support role, in recruitment or talent acquisition, or a mix of both. A mix is ideal.
Demonstrable recruitment experience — you should be able to talk through roles you have actually closed.
Strong written and spoken English; Hindi and Marathi useful for local hiring.
Genuinely organised: you keep trackers, you follow up without being chased, and you close things out.
Discreet. You will see salary data, commercial correspondence and the calendars of both principals.
Comfortable with Excel/Google Sheets, LinkedIn Recruiter or Naukri, and standard scheduling and document tools.
Graduate in any discipline. A formal HR qualification is not required.
Nice to have
Experience supporting founders or directors in a small, fast-moving company.
Experience hiring for pharma, chemicals, export or supply chain functions.
Comfort working across Indian and Gulf time zones.
What we offer
Direct working relationship with the Managing Director and CEO from day one.
A clearly defined mandate with no ambiguity about scope.
Salary commensurate with experience.
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
