Job Title: Sales Coordinator – Quotation & BOQ Management
Department: Sales / Commercial
Employment Type: Full-Time
Role Type: Sales Support & Commercial MIS
Role Objective
The Sales Coordinator will support the sales team by preparing accurate, competitive, and timely quotations and BOQs aligned with client requirements and company margin guidelines. The role requires strong attention to detail, cross-functional coordination, and effective client communication.
Key Responsibilities
1. BOQ Analysis & Budget Mapping
Analyze client BOQs, drawings, and specifications
Align product selection with budget constraints
Break down BOQs into item-wise and category-wise costing
Identify gaps and suggest value-engineering alternatives
2. Quotation Preparation & Accuracy
Prepare detailed, item-wise quotations
Ensure accuracy in specifications, quantities, pricing, taxes, and delivery terms
Create multiple quotation versions (budgetary, final, revised)
Maintain standard formats and commercial compliance
3. Pricing & Commercial Discipline
Use approved price lists and cost sheets
Maintain margin discipline as per guidelines
Highlight risks or low-margin items before submission
4. Client Coordination & Clarifications
Share quotations and respond to client queries professionally
Handle clarifications on pricing and scope (non-negotiation)
Maintain records of revisions and communication
5. Sales Team Support
Provide cost breakups and comparative analysis
Assist in pre-bid and post-bid documentation
Support revision impact analysis
6. Tracker & MIS Management
Maintain trackers for quotations, BOQs, and revisions
Monitor turnaround time and pending actions
Share MIS reports with management
7. Cross-Department Coordination
Coordinate with Purchase for costs and lead times
Align with Warehouse for stock availability
Work with Finance for tax and commercial terms
8. Documentation & Data Control
Maintain structured digital records
Ensure version control and data confidentiality
9. Process Adherence & Improvement
Follow SOPs and approval workflows
Suggest improvements in processes and reporting systems
Mandate Skills (Must-Have)
Advanced MS Excel (VLOOKUP/XLOOKUP, Pivot Tables, formulas)
Strong numerical and analytical skills
High attention to detail and accuracy
Understanding of BOQ and project-based costing
Strong email drafting and communication skills
Ability to coordinate across multiple departments
Strong time management and multitasking ability
Qualifications & Experience
Education: Graduate / MBA in Finance, Commerce, or related field
Experience: 1–3 years in sales coordination, quotation management, or BOQ handling
Apply at [email protected]
Pay: ₹25,000.00 - ₹29,000.00 per month
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
