Personal Secretary to Managing Director
Location: Christian Basti, Guwahati, Assam
Position: Personal Secretary to Managing Director
Job Type: Full-Time
Experience: 2–5 Years Preferred
About the Role
We are looking for a smart, highly organised, proactive and trustworthy Personal Secretary to work closely with the Managing Director of a growing organisation.
This is a high-responsibility position requiring excellent communication skills, strong organisational ability, discretion and the ability to manage multiple priorities efficiently.
The ideal candidate should be someone who can anticipate requirements, follow up independently, maintain confidentiality and ensure that the Managing Director's day-to-day professional activities run smoothly.
This role will involve both professional and personal coordination, and therefore requires a mature, dependable and flexible individual.
Key Responsibilities
- Manage the Managing Director's daily schedule, appointments, meetings and commitments.
- Coordinate and follow up with clients, business associates, employees, vendors and other stakeholders.
- Handle calls, messages, emails and correspondence professionally.
- Prepare meeting schedules, reminders, notes and follow-up lists.
- Maintain and organise important documents, contacts and information.
- Track pending tasks and ensure timely follow-ups with concerned people.
- Assist in preparing presentations, reports, documents and other business-related material.
- Coordinate travel arrangements, meetings and other professional requirements when required.
- Accompany the Managing Director to meetings or events when required.
- Handle confidential business and personal information with complete discretion.
- Assist with selected personal coordination and day-to-day requirements of the Managing Director.
- Act as an effective communication link between the Managing Director and various people within and outside the organisation.
- Proactively identify pending requirements and ensure they are completed without constant supervision.
Candidate Profile
The ideal candidate should possess:
- Excellent spoken and written English.
- Strong communication and interpersonal skills.
- Excellent organisational and time-management abilities.
- Good working knowledge of MS Office / Google Workspace.
- Ability to draft professional emails, letters and documents.
- Ability to maintain calendars, schedules, records and follow-up trackers.
- Strong attention to detail.
- Ability to multitask and work under pressure.
- A proactive “get things done” attitude.
- Professional appearance, manners and communication.
- High level of integrity, discretion and confidentiality.
- Ability to work independently and take ownership of responsibilities.
Experience
Candidates with 2–5 years of experience as a Personal Secretary, Executive Assistant, Executive Secretary, Management Assistant or similar role will be preferred.
Experience working directly with a Managing Director, Founder, CEO, Business Owner or Senior Executive will be an added advantage.
Important Qualities
We are particularly looking for someone who is:
Proactive Reliable Discreet Organised Presentable Quick Learner Responsible Well-Spoken
The ability to follow up relentlessly, remember details and complete tasks without repeated instructions will be highly valued.
Working Hours
Full-Time
Working hours and weekly schedule will be discussed during the interview.
The candidate should be reasonably flexible regarding working hours when business requirements demand it.
Compensation
Salary: Competitive and negotiable, based on experience, skills and suitability for the role.
Candidates are requested to mention their current/last salary and expected salary while applying.
How to Apply
Interested candidates may apply through Indeed with:
- Updated CV
- Current/last salary
- Expected salary
- Total years of experience
- Notice period / availability to join
- Brief details of their previous role and responsibilities
Work Location: Christian Basti, Guwahati, Assam
Please Note
This is a high-trust, long-term position working closely with the Managing Director. Candidates who are looking only for a routine 9-to-5 administrative role may not be suitable.
We are looking for an individual who wants to take ownership, responsibility and grow with the organisation.
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
