Admin & Document Management Executive
Location: Coimbatore
Employment Type: Full-Time | On-site
Experience: 1–4 Years
Department: Operations & Administration
Reports To: People & HR
About the Role
We are looking for a highly organized and detail-oriented Admin & Document Management Executive to support day-to-day administrative operations and maintain efficient document management systems across the organization.
The ideal candidate should have excellent documentation skills, strong proficiency in Microsoft Office, and the ability to manage both digital and physical records with accuracy and confidentiality.
Key ResponsibilitiesDocument Management
- Create, format, edit, and proofread professional business documents, reports, letters, meeting minutes, presentations, and policies.
- Maintain digital document repositories using SharePoint and OneDrive with proper folder structures, naming conventions, version control, and access management.
- Organize and maintain physical files, registers, archives, and confidential documents.
- Support digitization and archival of legacy records.
- Ensure proper document indexing, retrieval, and storage practices.
Administrative Support
- Manage calendars, meetings, appointments, and conference room schedules.
- Prepare meeting agendas, presentations, and record minutes of meetings.
- Handle correspondence, courier management, office supplies, travel coordination, and vendor communication.
- Maintain office records, trackers, and administrative reports.
- Support employee onboarding documentation and maintain HR-related records.
- Coordinate with HR, Finance, IT, and other internal teams for administrative activities.
Reporting & MIS
- Prepare Excel trackers, dashboards, and MIS reports.
- Maintain databases and administrative records with high accuracy.
- Monitor action items and follow up with stakeholders to ensure timely completion.
Required SkillsTechnical Skills
- Microsoft Word
- Microsoft Excel (VLOOKUP, Pivot Tables, SUMIF, Conditional Formatting)
- Microsoft PowerPoint
- Microsoft Outlook
- SharePoint
- OneDrive
- Microsoft Teams
Soft Skills
- Excellent written and verbal communication
- Strong documentation skills
- Attention to detail
- Organizational and time management skills
- Confidentiality and integrity
- Multi-tasking ability
- Problem-solving mindset
Qualifications
- Bachelor's degree in BBA, B.Com, BA, B.Sc., or any equivalent discipline.
- 1–4 years of experience in Administration, Executive Assistance, Office Coordination, or Document Management.
- Strong command of written and spoken English.
- Proficiency in Microsoft Office applications.
Preferred Skills
- Experience managing SharePoint document libraries.
- Knowledge of document version control and metadata management.
- Experience with physical filing systems and record management.
- Familiarity with Mail Merge, OneDrive, and Microsoft Teams.
What We Offer
- Opportunity to work closely with leadership.
- Exposure to cross-functional business operations.
- Professional growth in administration and operations.
- Collaborative and supportive work environment.
- Career progression into senior administrative and operations roles.
Career Growth
- Admin & Document Management Executive
- Senior Admin & Document Management Executive
- Admin & Operations Coordinator
Confidentiality
The selected candidate will handle business documents and confidential organizational records. Employment is subject to signing a Non-Disclosure Agreement (NDA), and access will be provided on a least-privilege basis.
How to Apply
Interested candidates can share their updated resume to [email protected] with the subject line:
"Application – Admin & Document Management Executive | Coimbatore"
Pay: ₹250,000.00 - ₹300,000.00 per month
Benefits:
Work Location: In person
