Job Requirements
Unit People Business Partner (Factory)
Location: Pantnagar Watches ISCM
Job Details:
To be responsible for on time, attendance and payroll data management.
To be responsible for contract labour and apprentice management.
To be responsible for all vendor contract and payments.
To be support in ensuring compliance to statutory norms in the plant in liaison with the govt. agencies and provision of welfare services to the employees as per the requirements.
To manage the functioning of the canteen and guest house as per the guidelines in coordination with the vendors / guest house staff to ensure smooth functioning of the operations.
Process Contributions:
HR : Time Office : Attendance Management
- Ensure that the personal details of the new employees are updated in the system
- Ensure that the personal files of the employees are maintained as per guidelines
- Review the attendance data of the employees in the system vis a vis the punching in the system and manage any grievances or queries
- Make necessary amendments in the employee punch card based such as holiday changes, sift changes post requisite approvals
- Compute the leave data of the employees and initiate the employees on the leaves outstanding for each employee
- Collate the festival advance requirements from employees against their eligibility and advice the finance team for payment processing
HR : Time Office : Apprentice & Contract Labour Management
- Creation and maintain requisite documents for the apprentice appointment as per the statutory requirements
- Monitor the attendance of the apprentice employees and update the leave and shift changes in the system as required
- Review cases of absenteeism among apprentices and display it on a periodic and monthly basis
- Advice the finance team on the payment of stipend to the apprentice based on the attendance
- Prepare the ID card and finger print access to the for temporary staff & apprentices
- Undertake induction for the new joiners as per the guidelines to ensure that the new joiners are acquainted with the firm policy & guidelines
HR : Time Office : Payroll advice
- Review the attendance records to ensure that there are no inconsistencies and send the attendance data to the payroll team for payment processing
- Prepare the report incorporating data on new joiners, transfers, retirement, canteen subsidy, resignations, etc. for salary calculation
HR : Time Office : Employee welfare
- Collate the welfare purchase requirements, present it to the purchase team for procurement and distribute it to the employees
- Consolidate the loan requests from the employees, present it to the payroll team and inform the employees in case of approvals / rejections
- Coordinate the family visits of employees post garnering requisite approvals
HR : Time Office : MIS
- Collation of the data and preparation of MIS report on attendance, transfers, on roll employees, etc and send to the compensation team and senior stakeholders
- Analyse the data to identify employees with minimal instances of absenteeism for reward and recognition
- Prepare report on the punch details of the employees and report of employee movement in canteen
HR : Time Office : Contract labour & Statutory Compliance
- Liaison with the contract labour agencies in the recruitment of the contract labourers as per manpower requirements
- Ensure that the daily requirements of the contract staff is maintained in liaison with the contract agencies
- Review the agency documents to ensure that the wages and the statutory entitlements for the contract staff are paid as per the guidelines
- Ensure that all the statutory provisions with regard to factories act, contract
- management act are adhered to and all the licenses are renewed, and documents filed as per guidelines.
HR : Time Office : Statutory Compliance
- Ensure statutory compliance through timely submission of returns
- Update the registers regularly asper statutory calendar and guidelines
- Liaison with the contractors to ensure that all the contractors comply with statutory compliances
- Provide all the support for the conduct of the various audit and ensure compliance as per the audit report through appropriate actions
- Verify the bills / invoices by the vendors and process the same to ensure payment within the timelines
HR : Time Office : Employee Relations
- Process the appraisal letters / revision / confirmation letters for employees and advising payroll as per the guidelines
- Ensuring the payment of VDA on a quarterly basis as per the guidelines
- Undertake the implementation of promotion related increments and cash award in salary for E level employees as per guidelines
- Provide requisite support in the implementation of the bonus and wage settlement
HR : Catering : Annual Operating Budget
- Collate the previous financial year’s actual budget to help support in the projection of the budget for the canteen and guest house
HR : Catering management
- Participate in the canteen committee meetings for the determination of the daily menu within budget constraints
- Liaison with the vendor to ensure that the food is delivered as per plan and the menu
- Undertake/Ensure the quality check of the all the items purchase with regard to the weight and other parameters
- Approve the invoices based on the quality check and liaison with the finance team for the processing of payments
Work Experience
Education: Preferably MSW
Relevant Experience: 2 -4 years of experience preferably in a manufacturing plant
Behavioural Skills:
- Business savvy
- Entrepreneurial drive
- Nurture relationship
- Influence for impact
- Accountability
- Believes in people
- Curious
- Is passionate about categories and products
Knowledge:
- Applicable labour laws, rules and regulations
- Compliance requirements related to Employee Relations
- Leading industry practices in Employee Relations
- Grievance and discipline management
- Productivity norms and industry benchmarks
