Job Summary:
The Personal Assistant (P.A.) to the Principal will provide comprehensive administrative, secretarial, and coordination support to the Principal. The role requires excellent organizational skills, confidentiality, professional communication, and the ability to manage multiple responsibilities efficiently. The P.A. will act as a liaison between the Principal, staff, parents, students, and external stakeholders, ensuring the smooth functioning of the Principal's office.
Key Responsibilities:Administrative & Secretarial Support
- Manage the Principal's daily schedule, appointments, meetings, and calendar.
- Screen, prioritize, and handle incoming correspondence, emails, phone calls, and visitors.
- Draft, type, edit, and maintain official letters, circulars, reports, notices, and presentations.
- Maintain confidential records, files, and documents with utmost discretion.
- Organize and coordinate meetings, prepare agendas, record minutes, and ensure follow-up actions.
Communication & Coordination
- Serve as the primary point of contact for communication between the Principal and staff, parents, students, management, and external agencies.
- Coordinate with various departments to collect information, reports, and data as required by the Principal.
- Facilitate effective communication and ensure timely dissemination of information.
Documentation & Record Management
- Maintain accurate records of meetings, correspondence, approvals, and official communications.
- Prepare and compile reports, presentations, and statistical data for review by the Principal.
- Ensure proper filing and retrieval of documents, both physical and digital.
Event & Meeting Management
- Assist in planning and coordinating school events, management meetings, inspections, and official visits.
- Arrange logistics, hospitality, and documentation for meetings and events involving the Principal.
- Coordinate with internal teams to ensure smooth execution of school functions.
Office Administration
- Monitor office supplies and administrative requirements for the Principal's office.
- Ensure efficient management of office records and administrative processes.
- Handle travel arrangements, bookings, and itineraries for official purposes, if required.
Follow-up & Compliance
- Track deadlines, assignments, and action points assigned by the Principal.
- Follow up with departments regarding reports, submissions, and implementation of directives.
- Ensure timely completion of administrative tasks and compliance with school policies.
Qualifications:
- Bachelor's Degree in Administration, Management, Commerce, Education, or a related field.
- Additional certification in Office Administration, Secretarial Practice, or Computer Applications will be an added advantage.
Experience:
- Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, Administrative Officer, or similar role.
- Experience in an educational institution will be preferred.
Skills & Competencies:
- Excellent verbal and written communication skills in English.
- Strong organizational and time-management abilities.
- High level of professionalism, integrity, and confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and email management.
- Ability to multitask and work under pressure.
- Strong interpersonal and coordination skills.
- Attention to detail and problem-solving ability.
- Professional etiquette in handling stakeholders and visitors.
Key Attributes:
- Trustworthy and discreet in handling confidential information.
- Proactive and self-motivated.
- Well-groomed and professional in appearance and conduct.
- Positive attitude and service-oriented approach.
- Ability to maintain composure and efficiency in a fast-paced environment.
Salary:
As per school norms and candidate's qualifications and experience.
Location:
L.P. Savani Academy, Surat
Joining: Immediate / As per availability of the selected candidate.
Pay: ₹18,000.00 - ₹25,000.00 per month
Work Location: In person
