More Information
- Workplace Type On-site (Employees come to work in-person)
- Job Locality Kudlu Gate
- Minimum Experience Freshers
- Maximum Experience 4 Years
- Maximum Salary in LPA 3.36
- Qualification Post-Graduation
Position: 1Gender: FemaleEducation: MBA is a must
Job Requirements
We are looking for an energetic, highly organized and proactive Founder’s Office Executive / Executive Assistant who will work closely with our Founders and help them manage business coordination, follow-ups, meetings, office activities and external engagements.
This is not a conventional administrative role. The person will work directly with the founders and will get exposure to business development, recruitment, client management, operations and entrepreneurship.
Key Responsibilities1. Founder Support
- Manage and coordinate the founders’ calendars, meetings and appointments.
- Schedule, confirm and reschedule meetings as required.
- Maintain a daily list of important meetings, calls, follow-ups and pending actions.
- Prepare meeting notes and track action items.
- Remind founders about important deadlines, commitments and follow-ups.
- Support founders in day-to-day business coordination.
2. Calls & Follow-ups
- Make professional calls to clients, prospects, vendors, candidates and other stakeholders.
- Follow up on meetings, proposals, requirements, payments and pending actions.
- Maintain a structured follow-up tracker.
- Ensure important follow-ups are not missed.
- Escalate important or delayed matters to the founders.
3. Business Development Support
- Assist founders in scheduling client/prospect meetings.
- Conduct initial outreach and follow-ups when required.
- Maintain lead and prospect information.
- Coordinate demos, business meetings and discussions.
- Assist with preparation of basic business presentations and documents.
4. Office Coordination
- Keep track of important day-to-day office activities.
- Coordinate with team members and Team Leads on pending activities.
- Follow up on internal deadlines and reports.
- Identify operational issues and bring them to the founders’ attention.
- Assist with office-related coordination and administration.
5. Team Coordination
- Follow up with recruiters and Team Leads regarding assigned tasks.
- Maintain basic task/status trackers.
- Help ensure important internal deadlines are met.
- Coordinate meetings and internal discussions.
- Maintain confidentiality regarding employee and business information.
6. Events & External Meetings
- Accompany founders to selected client meetings, networking events and business events.
- Assist with registrations and event coordination.
- Help collect business cards/contact information and potential leads.
- Maintain event follow-up information.
- Represent Hiringlabs professionally when accompanying founders.
7. Documentation & Reporting
- Prepare basic Excel/Google Sheets trackers.
Prepare meeting summaries and follow-up lists.
- Assist with presentations, reports and business documents.
- Maintain organized digital records.
- Prepare daily/weekly status updates when required.
Candidate Profile
We are particularly interested in candidates who demonstrate:
- Excellent communication skills.
- Strong verbal and written English.
- Confidence in making professional calls.
- Strong follow-up and coordination skills.
- Good organizational ability.
- Proactive and energetic personality.
- Ability to multitask.
- Good working knowledge of Excel/Google Sheets, Word/Google Docs and email.
- Professional appearance and behaviour.
- Willingness to attend business events and external meetings.
- Ability to maintain confidentiality.
- Ability to work independently with limited supervision.
Freshers
Freshers are welcome to apply.
For freshers, we will focus more on:
- Communication
- Confidence
- Energy
- Ownership
- Learning ability
- Common sense
- Professionalism
- Follow-up ability
Prior EA experience is not mandatory.
What You Will Learn
The role provides direct exposure to:
- Entrepreneurship
- Business development
- Client management
- Sales
- Operations
- Corporate meetings
- Networking
- Business events
- Founder-level decision-making
Success in This Role
The ideal candidate should gradually become someone the founders can depend on to say:
“I’ll take care of it.”
The objective is to reduce the founders’ time spent on coordination, reminders, scheduling and routine follow-ups so they can focus more on business growth, clients, strategy and revenue.
Important Requirements
- Comfortable with Work From Office.
- Comfortable making frequent calls.
- Comfortable attending events and meetings with founders.
- Willing to handle multiple priorities.
- Strong sense of responsibility and confidentiality.
- Should be comfortable working in a fast-paced startup environment.
Pay: ₹12,689.24 - ₹33,600.11 per month
Benefits:
Application Question(s):
- What is your current location?
- What is your current ctc?
- What is your salary expectation?
- What is your notice period!
Experience:
- Total : 3 years (Preferred)
- Executive assistant: 3 years (Preferred)
Work Location: In person
