Front Desk & Administration Executive
Location: Pune (Work from Office)
Employment Type: Full-Time
Experience: 2–5 Years
Salary: ₹30,000 – ₹35,000 per month (Based on Experience & Talent)
Department: Administration & Operations
About INVERX
INVERX is a fast-growing technology company specializing in AI-powered software solutions, cloud technologies, enterprise applications, and digital transformation services. We are building a team of passionate professionals committed to innovation, operational excellence, and delivering exceptional client experiences.
Role Overview
We are looking for a highly organized, well-presented, and proactive Front Desk & Administration Executive to be the first point of contact for our company. The ideal candidate will manage front office operations, support administrative functions, coordinate with internal teams and vendors, and ensure the office runs efficiently while maintaining a professional corporate environment.
Key Responsibilities
Front Desk Management
- Welcome and assist visitors, clients, and candidates professionally.
- Manage incoming phone calls, emails, and inquiries.
- Maintain visitor records and meeting schedules.
- Coordinate conference room bookings.
- Ensure reception and common areas remain organized and presentable.
Office Administration
- Manage day-to-day office operations.
- Coordinate housekeeping and office maintenance.
- Maintain office supplies, stationery, and pantry inventory.
- Handle courier services, postal correspondence, and document dispatch.
- Coordinate with vendors for office-related services.
Administrative Support
- Assist management with administrative tasks.
- Prepare official letters, reports, and documents.
- Maintain employee records and documentation.
- Support onboarding and joining formalities.
- Coordinate travel bookings, hotel reservations, and meeting arrangements.
Vendor Coordination
- Liaise with vendors and service providers.
- Process purchase requests and follow up on deliveries.
- Maintain vendor records and contracts.
- Coordinate office equipment servicing.
HR & Recruitment Support
- Schedule interviews and coordinate candidate visits.
- Maintain interview calendars.
- Assist in onboarding documentation.
- Support employee engagement activities.
- Coordinate induction sessions.
Event & Meeting Coordination
- Arrange internal meetings.
- Organize client visits.
- Coordinate office events and celebrations.
- Prepare meeting rooms and refreshments.
Documentation & Record Management
- Maintain digital and physical filing systems.
- Handle confidential documents securely.
- Track agreements, invoices, and office records.
- Ensure proper documentation and compliance.
Required Skills
- Excellent verbal and written English communication.
- Professional appearance and pleasant personality.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with Google Workspace.
- Strong documentation and coordination skills.
- Excellent interpersonal skills.
- Ability to work independently with minimal supervision.
- High level of integrity and confidentiality.
Preferred Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or related field.
- 3–5 years of experience in Front Office, Administration, Executive Assistant, or Office Coordination.
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Paid sick time
Work Location: In person
