Job Title: Administration & Operations Executive
Location: Mankavu, Calicut
Work Timing: 9:30 AM to 6:00 PM
Experience: 2–4 years
About the Role
We are looking for a responsible, experienced, and highly organised Administration & Operations Executive who can take ownership of the day-to-day functioning of our office.
This is not a routine admin role. We are looking for someone who can independently coordinate people, follow up on tasks, manage office requirements, solve operational issues, and ensure that things get done on time.
The ideal candidate should have an ownership mindset — someone who sees a problem and takes responsibility for getting it resolved rather than waiting for someone else to instruct them.
Key Responsibilities:
- Take overall responsibility for the smooth day-to-day administration of the office
- Coordinate with different departments and ensure pending tasks are followed up
- Monitor attendance, punctuality, leave and general office discipline
- Coordinate office requirements, vendors, maintenance and facilities
- Handle documentation, records, correspondence and administrative reports
- Follow up with team members on assigned tasks and deadlines
- Coordinate meetings, appointments and internal communications
- Maintain office supplies, assets and administrative records
- Handle routine communication with clients, vendors and other external parties
- Coordinate with management and provide regular updates on important pending matters
- Identify operational problems and take appropriate action to resolve them
- Ensure that office policies, systems and procedures are properly followed
- Support HR and management in onboarding, employee coordination and other administrative activities
- Maintain confidentiality of company and employee information
- Take responsibility for ensuring that nothing important is missed or left unattended
- Assist management with various operational and administrative assignments whenever required.
Experience & Skills
- 2–4 years of relevant experience in Administration / Office Operations / Operations Coordination / Executive Administration
- Experience managing day-to-day office administration is preferred
- Good knowledge of MS Office / Google Workspace
- Good email and documentation skills
- Basic understanding of HR and office administration processes
- Experience in coordinating vendors, employees and external parties will be an advantage
Please apply with your updated CV highlighting your experience in administration and operations.
Job Type: Full-time
Benefits:
Work Location: In person
